Program Coordinator

Job Title

Program Coordinator

Job Description Summary

The Program Coordinator's primary focus is to provide centralized program management support for cross-functional initiatives, ensuring timely execution, stakeholder alignment, and process transparency.
This job involves a mix of administrative, organizational, and leadership duties focused on supporting a program's goals. Responsibilities include planning meetings and activities, managing records, coordinating staff , and collecting program data to track success.

Job Description

The Program Coordinator's primary focus is to provide centralized program management support for cross-functional initiatives, ensuring timely execution, stakeholder alignment, and process transparency.

This job involves a mix of administrative, organizational, and leadership duties focused on supporting a program's goals. Responsibilities include planning meetings and activities, managing records, coordinating staff , and collecting program data to track success.

Key responsibilities include:

 

Program Oversight & Milestone Tracking

• Maintain a comprehensive program timeline across all client initiatives.

• Track key milestones and deliverables using Smartsheet or equivalent tools.

• Assign task owners and follow up to ensure timely completion.

• Escalate missed deadlines or blockers to client and relevant stakeholders for resolution.

Stakeholder Coordination

• Facilitate cross-functional collaboration to identify and resolve process gaps.

• Organize working sessions to map/document responsibilities and workflows.

• Serve as the keeper of RACI matrices and process documentation; update as needed.

• Provide superior client service

Meeting Management

• Establish and manage a meeting cadence that supports progress while minimizing unnecessary meetings.

• Coordinate forums for stakeholders to provide updates on their respective areas of responsibility.

Process & Workflow Management

• Coordinate and maintain Smartsheet tools tailored for non-construction projects.

• Ensure workflows are clear, documented, and accessible to all relevant parties.

• Support process improvement initiatives by gathering feedback and adjustments

Key Skills:

Attention to Detail: 

A high level of accuracy in work, especially when managing data and information

Communication:

Strong verbal and written communication skills are essential for coordinating with various teams and stakeholders. 

Collaboration

The capacity to work effectively with diverse cross-functional teams to achieve shared goals. 

Problem-Solving: 

Ability to identify challenges and work through to recommend effective solutions

Technical Knowledge:

Familiarity with management tools (examaple:  Gantt, Smartsheet, etc) and an understanding of program tracking processes. 
Organizational Skills:

Excellent time management, multitasking, and the ability to prioritize tasks are vital for managing projects. 

Requirements:

Bachelor's degree in Architecture, Engineering, Construction Management, Business Administration, Communications or related field.

Requires 1-3 years of experience in a related role.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $28.61 - $33.653846

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [email protected]. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”