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The Role
Coordinates administrative, logistical, marketing, and project-support activities for scientific meetings, webinars, workshops, awards, and member programs. Manages abstract submissions, travel awards, communications, calendars, contact lists, timelines, records, and stakeholder follow-up. Supports volunteers and committees while maintaining accurate information, meeting deadlines, and improving administrative processes. The role is hybrid, with required in-office work every Tuesday, and candidates must reside in DC, Maryland, or Virginia.
Summary Generated by Built In
PROGRAM COORDINATOR, SCIENTIFIC NON-PROFIT
Candidates must be located in DC, MD or VA.
The American Society for Cell Biology (ASCB) is seeking an experienced Program Coordinator to provide administrative, logistical, and project support across the Society's programs and initiatives. This position is key to the timely day-to-day execution of specific operational activities, including scientific meeting processes, marketing communications, volunteer activities, and other member-facing programs. Working collaboratively across departments, the Program Coordinator helps ensure that deadlines are met, information is accurate, and administrative processes run efficiently. The ideal candidate is proactive, resourceful, service-oriented, and comfortable balancing multiple assignments in a collaborative, mission-driven environment.
Founded in 1960, ASCB is a diverse and global community of biologists and researchers, with 6,500 scientists in over 60 countries, dedicated to advancing research and education in cell biology. Headquartered in Rockville, MD, the staff develop and present programs, publications, and events that represent the Society's core values of discovery, innovation, inclusion, community, leadership, respect, education, and science.
Key Responsibilities:
· Support administrative, marketing and logistical preparations and process activities related to scientific meetings, webinars, and workshops.
· Provide administrative support to the submission process of scientific meeting abstracts, including review, acceptance, scheduling, and participant notifications.
· Coordinate travel award and program administration, including applications, eligibility verification, notifications, ceremonies, participant follow-up, recordkeeping, and coordination with Finance on payments and reimbursements.
. Maintain marketing calendars, contact lists, project timelines and trackers; contribute to the preparation and scheduling of email campaigns, announcements; collect content, materials, links, and approvals from internal teams.
. Ensure timely, professional, and service-focused communication with committees and volunteer groups; provide status updates and coordinate follow-up actions with internal and external stakeholders.
Qualifications:
· Associate’s or bachelor’s degree in business administration, communications, nonprofit management, or a related field of study, or equivalent relevant experience.
· A minimum of 2 years of related experience in administrative coordination, program support, project administration, or a similar role, preferably in a nonprofit or professional scientific organization
· Ability to take initiative to work independently with strong organizational skills and time management to consistently meet competing deadlines.
· Excellent attention to detail, follow-through, and accuracy in maintaining and managing records and communications.
. Track record of developing and using processes and procedures that deliver productivity and efficiency
· Strong written and professional verbal communication skills and a customer-service mindset.
· Proven technical proficiency with Microsoft Office applications, and familiarity with or ability to learn association management systems, CRM platforms, email marketing tools, or event management software.
If you are ready to take your career to the next level of critical and distinctive responsibilities to support ASCB's important and meaningful work, we want to hear from you!
This position is hybrid with flexibility to work from home PLUS in-office work every Tuesday.
Equal Employment Opportunity:
ASCB is dedicated to providing equal opportunities to all individuals regardless of race, color, religion, ethnic or national origin, gender, age, marital status, personal appearance, sexual orientation, gender identity or gender expression, family responsibilities, political affiliation, matriculation, genetic information, disability, or protected veterans status, or any other factor that is a prohibited consideration under applicable laws and regulations.
Candidates must be located in DC, MD or VA.
The American Society for Cell Biology (ASCB) is seeking an experienced Program Coordinator to provide administrative, logistical, and project support across the Society's programs and initiatives. This position is key to the timely day-to-day execution of specific operational activities, including scientific meeting processes, marketing communications, volunteer activities, and other member-facing programs. Working collaboratively across departments, the Program Coordinator helps ensure that deadlines are met, information is accurate, and administrative processes run efficiently. The ideal candidate is proactive, resourceful, service-oriented, and comfortable balancing multiple assignments in a collaborative, mission-driven environment.
Founded in 1960, ASCB is a diverse and global community of biologists and researchers, with 6,500 scientists in over 60 countries, dedicated to advancing research and education in cell biology. Headquartered in Rockville, MD, the staff develop and present programs, publications, and events that represent the Society's core values of discovery, innovation, inclusion, community, leadership, respect, education, and science.
Key Responsibilities:
· Support administrative, marketing and logistical preparations and process activities related to scientific meetings, webinars, and workshops.
· Provide administrative support to the submission process of scientific meeting abstracts, including review, acceptance, scheduling, and participant notifications.
· Coordinate travel award and program administration, including applications, eligibility verification, notifications, ceremonies, participant follow-up, recordkeeping, and coordination with Finance on payments and reimbursements.
. Maintain marketing calendars, contact lists, project timelines and trackers; contribute to the preparation and scheduling of email campaigns, announcements; collect content, materials, links, and approvals from internal teams.
. Ensure timely, professional, and service-focused communication with committees and volunteer groups; provide status updates and coordinate follow-up actions with internal and external stakeholders.
Qualifications:
· Associate’s or bachelor’s degree in business administration, communications, nonprofit management, or a related field of study, or equivalent relevant experience.
· A minimum of 2 years of related experience in administrative coordination, program support, project administration, or a similar role, preferably in a nonprofit or professional scientific organization
· Ability to take initiative to work independently with strong organizational skills and time management to consistently meet competing deadlines.
· Excellent attention to detail, follow-through, and accuracy in maintaining and managing records and communications.
. Track record of developing and using processes and procedures that deliver productivity and efficiency
· Strong written and professional verbal communication skills and a customer-service mindset.
· Proven technical proficiency with Microsoft Office applications, and familiarity with or ability to learn association management systems, CRM platforms, email marketing tools, or event management software.
If you are ready to take your career to the next level of critical and distinctive responsibilities to support ASCB's important and meaningful work, we want to hear from you!
This position is hybrid with flexibility to work from home PLUS in-office work every Tuesday.
Equal Employment Opportunity:
ASCB is dedicated to providing equal opportunities to all individuals regardless of race, color, religion, ethnic or national origin, gender, age, marital status, personal appearance, sexual orientation, gender identity or gender expression, family responsibilities, political affiliation, matriculation, genetic information, disability, or protected veterans status, or any other factor that is a prohibited consideration under applicable laws and regulations.
Skills Required
- Associate's or bachelor's degree in business administration, communications, nonprofit management, or a related field, or equivalent relevant experience
- At least 2 years of related experience in administrative coordination, program support, project administration, or a similar role
- Strong organizational skills and time management to manage competing deadlines independently
- Excellent attention to detail, follow-through, and accuracy in managing records and communications
- Experience developing and using processes and procedures that improve productivity and efficiency
- Strong written and professional verbal communication skills
- Customer-service mindset
- Technical proficiency with Microsoft Office applications
- Familiarity with or ability to learn association management systems, CRM platforms, email marketing tools, or event management software
- Experience in a nonprofit or professional scientific organization
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The Company
What We Do
Over 5,000 members, 40 nobel laureates, and YOU! The American Society for Cell Biology (ASCB) is an inclusive, international community of scientists in cell biology and biomedical research. We are dedicated to advancing scientific discovery, advocating sound research policies, improving education, promoting professional development, and increasing diversity in the scientific workforce. Our membership ranges from undergraduate students to thought leaders in cell biology and basic science with benefits designed for each stage of your career. Where science happens and the future of cell biology begins
