The Role
Coordinate meetings, calendars, invitations, agendas, venues, virtual links, participant confirmations, minutes, documents, and stakeholder communications. Track action items, follow up with responsible teams, maintain administrative records, and support smooth business activities. The role requires strong organization, communication in English and Hindi, time management, interpersonal skills, and proficiency with Microsoft Office. Recent graduates are encouraged to apply.
Summary Generated by Built In
- Coordinate and schedule meetings, appointments, and business discussions, ensuring effective time and schedule management.
• Maintain and update meeting calendars, ensuring timely reminders and notifications for all scheduled engagements.
• Liaise with internal departments and external stakeholders to facilitate seamless meeting coordination and communication.
• Prepare and circulate meeting invitations, agendas, supporting documents, and relevant information to all participants.
• Oversee the operational arrangements for meetings, including venue bookings, virtual meeting links, and participant confirmations.
• Serve as a central coordination point for communication and information flow between departments and stakeholders.
• Communicate meeting-related updates, instructions, and requirements to the respective teams, ensuring proper alignment.
• Document and circulate meeting minutes, key discussion points, decisions, and action items, wherever required.
• Monitor and follow up on assigned action items with relevant stakeholders to ensure timely completion.
• Maintain and organize meeting-related documents, presentations, reports, and other administrative records.
• Provide operational and administrative coordination support to ensure smooth execution of business activities and management requirements.
Requirements
- Bachelor's degree in Business Administration, Management, Commerce, or any related discipline. Recent graduates are encouraged to apply.
- Excellent verbal and written communication skills in English and Hindi (both languages are mandatory).
- Strong organizational, planning, and coordination abilities.
- Good time-management skills with the ability to manage multiple tasks simultaneously.
- Good proficiency in MS Office (Word, Excel, and PowerPoint).
- Ability to coordinate effectively with different departments and stakeholders.
- Strong interpersonal skills and a proactive approach to follow-ups and task completion.
Skills Required
- Bachelor's degree in Business Administration, Management, Commerce, or a related discipline
- Fluent verbal and written communication skills in English and Hindi
- Strong organizational, planning, and coordination abilities
- Good time-management skills and ability to manage multiple tasks simultaneously
- Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
- Ability to coordinate effectively with departments and stakeholders
- Strong interpersonal skills and proactive follow-up approach
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The Company
What We Do
Blue Ocean Corporation is a leading conglomerate and knowledge empowerment enterprise in the Middle East and India with over 25 years of experience. The company provides professional training, international certification programs, and consulting services across various sectors, including supply chain, logistics, and human resources, to help B2B and B2C clients accelerate careers and transform organizations.
