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Type of Position:Administration - Outreach
Job Type:Regular
Work Shift:
Sponsorship Available:
Institution Name: University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
- Health: Medical, Dental and Vision plans available for qualifying staff and family
- Holiday, Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Retirement: Up to 10% matched contribution from UAMS
- Basic Life Insurance up to $50,000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].
Department:COM | PSY Residency Education Coordinators
Department's Website:
Summary of Job Duties:Program Coordinator provides primary administrative support and oversight for the administration of the Psychiatry Clerkship, M4 Psychiatry Electives and Forensic Psychiatry Fellowship. This includes administering the program, assisting with curriculum development; compilation of grades & evaluations; reviewing, analyzing, and disseminating program data collected to ensure continuous improvement and accreditation, website management, and communication with students, physicians in the program, faculty, other administrators within the institutions and the country. For Graduate Medical Education (GME), this individual will manage the day-to-day operations of the Forensic Fellowship program to contribute to the success of the program through support of the program director in accreditation efforts, educational programming, and support of fellows. The GME program coordinator is a member of the program’s leadership team and as such has a unique knowledge of the Accreditation Council for Graduate Medical Education (ACGME) and program-specific requirements, policies and procedures. The GME program coordinator serves as a liaison between program and trainees, faculty, staff, hospital administration as well as internal and external departments.
Qualifications:
Bachelor’s Degree OR High School Diploma or GED plus four (4) years administrative or program coordination experience.
Computer experience and the ability to learn additional programs as needed.
Experience with O2 (Oasis), New Innovations and ACGME ADS is a plus.
Knowledge, Skills, and Abilities
Excellent written, verbal, listening, and interpersonal communication skills.
Ability to work effectively independently and as part of a team.
Strong organizational and time-management skills.
Ability to establish priorities and manage multiple deadlines.
High level of initiative, accuracy, and attention to detail.
Ability to maintain absolute confidentiality when handling sensitive information.
Preferred Qualifications
Experience, length in years and kind: Knowledge of and experience in managing complex information and computer systems- like Workday, Microsoft office and other web-based applications
Experience with student affairs or graduate medical education preferred.
Qualifications Equivalencies:
Additional Information:
Responsibilities
Coordinate the daily administration of the Psychiatry Clerkship, M4 Psychiatry Electives, and Forensic Psychiatry Fellowship.
Assist with curriculum planning, development, implementation, and evaluation.
Compile, maintain, and distribute student and fellow grades, evaluations, schedules, and program documentation.
Collect, review, analyze, and report program data to support continuous improvement and accreditation requirements.
Support the Program Director with ACGME accreditation activities, reports, and required documentation.
Monitor program compliance with institutional, GME, and ACGME policies and requirements.
Coordinate educational activities, meetings, orientations, evaluations, and other program events.
Maintain program websites, databases, records, and communication materials.
Serve as a liaison among students, fellows, faculty, staff, hospital administration, and internal and external partners.
Manage sensitive student, fellow, faculty, and program information with confidentiality.
Perform other duties as assigned.
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact [email protected] for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:Annual TB Screening, Criminal Background Check, Substance Abuse Testing
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:Hearing
Frequent Physical Activity:Feeling, Sitting, Standing, Talking, Walking
Occasional Physical Activity:Feeling, Kneeling, Manipulate items with fingers, including keyboarding, Reaching, Repetitive Motion
Benefits Eligible:Yes
Skills Required
- Bachelor's degree, or high school diploma/GED plus four years of administrative or program coordination experience
- Computer experience and ability to learn additional programs as needed
- Excellent written, verbal, listening, and interpersonal communication skills
- Ability to work effectively independently and as part of a team
- Strong organizational and time-management skills
- Ability to establish priorities and manage multiple deadlines
- High initiative, accuracy, and attention to detail
- Ability to maintain absolute confidentiality when handling sensitive information
- Experience managing complex information and computer systems, including Workday, Microsoft Office, and web-based applications
- Experience with student affairs or graduate medical education
- Experience with O2 (Oasis), New Innovations, and ACGME ADS
What We Do
The University of Arkansas System is a comprehensive, publicly-supported higher education institution composed of multiple campuses, divisions, and administrative units dedicated to serving Arkansas residents through education, research, and service.
