To support the day-to-day operations, managing documentation, maintaining accurate CRM records and proactively progressing outstanding actions with doctors and practices.
This is a varied role requiring someone who can work confidently across multiple areas of the program and adapt quickly depending on business needs.
Key Responsibilities
Process potential candidate applications, ensuring all required information and documentation is complete. Identify and fast track quality applicants effectively.
Administration - prepare, review and process contracts and documentation.
Maintain accurate records in HubSpot and SharePoint – including notes, tasks and pipeline stages.
Make outbound calls to both practices and candidates.
Coordinate interviews and meetings and meet with potential candidates.
Manage deadlines and follow-up requirements effectively and autonomously.
Be comfortable in varied tasks and prioritise each day effectively.
Escalate issues appropriately.
Skills & Experience
Confident and professional on the phone and in email.
Strong administration and document-processing skills with exceptional attention to detail.
Strong organisational and follow-up skills.
Highly proactive, self-motivated and autonomous.
Versatile and adaptable, with the ability to work across multiple functions and priorities.
Comfortable switching between administration, candidate processing, phone-based follow-up, CRM work and general program support.
Previous experience in sales, recruitment or another fast-paced client-facing environment would be highly regarded.
Experience using HubSpot is highly desirable.
Skills Required
- Confident and professional phone and email communication
- Strong administration and document-processing skills
- Exceptional attention to detail
- Strong organizational and follow-up skills
- Proactive, self-motivated, and autonomous work style
- Versatility and adaptability across multiple functions and priorities
- Ability to manage administration, candidate processing, phone follow-up, CRM work, and program support
- Previous experience in sales, recruitment, or another fast-paced client-facing environment
- Experience using HubSpot
What We Do
Satellite Office is a premium offshoring and staff-outsourcing provider that helps businesses build dedicated, high-performing teams in the Philippines. It recruits and supports talent across customer service, sales, IT and software development, finance, marketing, creative design, and back-office operations. Its end-to-end services include recruitment, onboarding, HR, payroll, technology infrastructure, facilities, and ongoing account management for international clients from offices in Australia, the United States, and the Philippines.
