Department
CSL I-House Programs and Communications
About the Department
In addition, International House, together with our sister houses around the world, continues to play an important role as a convenor, a source of analysis of current events, an educator, and an institution committed to furthering understanding across the broad set of communities that we serve both on the UChicago campus and around the world. As such, International House serves the greater Chicago community as a cultural and intellectual center for a wide array of public programs. Over 50 internationally focused public programs are held each year at International House as part of the Global Voices Performing Arts and Lecture Series programs. These include music and cultural performances, outreach programs with Chicago-area international organizations, collaborations with foreign consulates, and forums and debates led by distinguished guest speakers.
Job Summary
Responsibilities
- Help to curate, plan, coordinate and support programs and special events. Staff events and programs and help coordinate client needs onsite. Coordinate and attend a wide range of events during the day and evenings and weekends as required. Contribute to problem solving related to unforeseen issues concerning events and guests. Help ensure that all events conform to University of Chicago and special event policies as necessary with a high-level of sensitivity to customer service and enhancing relationships with partners and participants.
- Collaborate closely with the professional staff at International House and the student staff including the undergraduate Metcalf Interns to support the Global Voices Performing Arts and Lecture Series that enhances the mission of International House and contributes to the students’ positive campus experience.
- Support activities for graduate and professional school students through the Graduate Commons Program and the Global Program Fellows Internship program.
- Provide administrative support to advancement related activities and programs involving the worldwide alumni and friends’ community.
- Assist in planning, staffing, and coordination of special events, cultivation activities, and other external relations activities including alumni weekend and other alumni relations activities within International House.
- Execute a variety of administrative tasks and special projects which support the senior management team. Play a key role in marketing and communications, to include, website maintenance, program poster development, social media strategy and implementation, digital displays, and digital accessibility compliance. Coordinate distribution of program schedules and information related to event services. Maintain mailing lists and assist with the production of newsletters, monthly calendars, program contracts, annual reports, and other correspondence.
- Help facilitate the application process for the Global Voices Metcalf Internship, the Global Program Fellows Internship, and the Graduate Fellowship Program.
- Serve as an ambassador and articulate advocate for International House and its mission within the UChicago community and beyond.
- Plans and schedules events, programs, and outreach. Coordinates event-day logistics, and performs other routine assignments with guidance from others.
- Compiles data to be used in event and program evaluation. Contributes to improvements by implementing ideas as they are identified, with general direction from others.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
---
Preferred Qualifications
Education:
- Bachelor’s degree with a preferred focus on global issues.
Experience:
- Three years of experience in higher education, in another non-profit setting, or in an administrative position.
- Three years of experience working with special events or student activities.
- Demonstrated skill and knowledge of, or ability to learn quickly the internal workings of the University as well as technology tools including MS Excel, MS Word, MS Outlook, Mailchimp, and Eventbrite.
- Excellent organizational skills.
- Ability to communicate clearly, both verbally and in writing.
- Ability to work independently with a high degree of initiative.
- Must be detail-oriented, able to work on and prioritize multiple projects, and work under pressure and meet deadlines.
- A commitment to quality and to providing the team with the most valuable service possible.
- Ability to keep information confidential.
- Academic and professional commitment to work with international and/or diverse populations.
Preferred Competencies
- Celebrate diversity and inclusion.
- Exhibit resilience and optimize resources.
- Effectively manage performance.
Working Conditions
- Regular attendance, significant evening and weekend work required; some physical demands; must be able to lift and carry 35 lbs.
Application Documents
- Resume (required)
- Cover Letter (required)
- List of 3 references (required)
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Skills Required
- College or university degree in related field
- Less than 2 years of related work experience
- Resume (must be uploaded)
- Cover letter (must be uploaded)
- List of 3 references (must be uploaded)
- Ability to lift and carry 35 lbs
- Bachelor's degree with preferred focus on global issues
- Three years experience in higher education, non-profit, or administrative position
- Three years experience working with special events or student activities
- Demonstrated skill with or ability to learn MS Excel, MS Word, MS Outlook, Mailchimp, and Eventbrite
- Excellent organizational, verbal and written communication skills; ability to work independently and prioritize multiple projects
- Detail-oriented, ability to work under pressure and meet deadlines, and maintain confidentiality
- Commitment to working with international and diverse populations
What We Do
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to rigorous inquiry and intellectual freedom draws pathbreaking scholars to our global campuses, where field-defining ideas are born that challenge and change the world. The University of Chicago has its main campus on Chicago's South Side and seven international campuses and centers throughout the world. Students can choose from 53 majors and 47 minors in the undergraduate College, with four divisions and seven professional schools for graduate study.
