Program Assistant

At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles. As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees. We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives.

What a day of a Program Assistant looks like:

• Processes electronic payments and check requests for student needs using the College’s Workday system.

• Tracks and reports on expended funds to ensure accurate reporting in a timely manner.

• Assists with records keeping including tracking funding, expenses, and related departmental records. Includes development and use of a spreadsheet program.

• Maintains accurate records of all fund disbursements, including justification, student information, and funding amounts.

• Ensures that all fund disbursements and community resource requests comply with college policies and relevant guidelines.

• Reviews invoices for accuracy. Responds to vendor inquiries about payment. Ensures checks and other electronic payments are processed in a timely manner.

• Responds to complex inquiries from all levels of employees or external sources regarding a variety of questions, such as clarification of College or campus policy and procedures.

• Interacts with students both within and outside the instructional, student or academic setting in a professional and ethical manner.

• Provides information to the public, students, and staff regarding programs and services of a department, campus, or College.

• Performs other job-related duties as assigned.

We’d love to hear from you if you have the following:

Education and Experience:

• High school diploma or GED

• One year of related experience

Knowledge of:

• Microsoft Office Professional or similar application

•  Family Educational Rights and Privacy Act (FERPA)

• Health Insurance Portability and Accountability Act (HIPAA)

Skilled in:                

• Attention to detail while maintaining effective time and task management

• Understanding and applying rules, regulations, policies and procedures

• Maintaining data in applicable federal and state financial systems

Ability to:

• Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service

• Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public

• Organize and prioritize multiple, competing priorities to maximize personal and team effectiveness

Licenses, Registration, Certifications, or Special Requirements:

• Regular physical attendance required

Preferred, but not a must:

Education and Experience:

Knowledge of:

• Bookkeeping and/or Accounting principles

• Grant compliance requirements

Skilled in:                

• Working with a diverse student population

Work Environment and Physical Demand:

• Lift, carry, push, pull, install or remove objects weighing 20 to 49 pounds

• Reach and grasp objects

• Stoop, bend, kneel, crouch, or crawl

• Stand for extended periods of time

• Use of video display terminal

• Use of manual dexterity and fine motor skills

• Communicate information orally and in writing

• Receive and understand information through oral and written communication

• Proofread and check documents for accuracy

• Operate motor vehicle

• Work a fluctuating work schedule

• Culture: Be part of an inclusive, Panther First environment where every role has a purpose, and employees have a sense of belonging.

• Education Benefits: Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more. Public Service Loan Forgiveness institution.

• Health and Wellness: Medical, dental, vision, disability, life insurance, parental leave, and more.

• Generous Time Off: Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.

• Panther Perks: Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.

• Professional Development: Leadership programs, professional learning workshops, and more.

• Retirement Investments: State retirement plan options and voluntary 403(b) and 457 plans.

Please review the following information to apply for a position at Palm Beach State College:

• Carefully review the minimum qualifications advertised for the available position, as only applicants meeting the minimum requirements will be considered.

• Background Check/ Drug Screen may be required based on the specific requirements of the position for which the application is being submitted. Employment is contingent upon passing a drug test and completing a criminal background investigation.

• An essential goal of the Office of Human Resources is to respond to all applicants once a selection is made. Please take notice of the position closing date advertised. Whenever positions are filled, the Office of Human Resources responds to all applicants who have submitted applications.

• The College conducts its employment activity within the State of Florida except for occasional brief and temporary pre-approved periods related to college travel.

Application Deadline