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Position Summary:
Florida Atlantic University is seeking a Program Assistant Sociology - Boca Raton, FL.
The Program Assistant Sociology position provides support to FAU's College of Arts & Letters: Sociology Department. This position provides administrative support to the chair, undergraduate and graduate programs, assists with the hiring, training, and supervision of department work-study students, engages in marketing activities, and performs other job-related duties as assigned.
Summary of Responsibilities
- Provide administrative support to the chair, undergraduate and graduate programs, department faculty, and graduate teaching assistants (GTAs). Initiate, process, and monitor contracts, reimbursements, and expenditures. Assist the chair with preparing faculty activity reports and faculty assignments. Be responsible for maintaining the department website and working with templates to add content as needed.
- Assist the chair with the hiring process for new faculty members. Assist with the hiring, training, and supervision of department work-study students. Maintain office and department supplies, including for classroom needs. Ensure that all emergency preparations are in place and protocols followed. Maintain department records (student, faculty, financial, etc.). Assist the chair with budget management.
- Track and coordinate the graduate student application process, including awarding of GTA tuition waivers and fellowships. Process student forms and faculty materials for graduate and undergraduate programs (e.g. overrides, grade changes, DIS applications, book orders, approved syllabi, etc.). Arrange travel for faculty members and help with training in new university procedures. Assist faculty members with preparing grant proposals and coordinating grant expenditures.
- Demonstrate competence in Workday, Microsoft Word, Excel, Office 365, and PowerPoint. Use Zoom, WebEx, and other university teleconferencing programs. Distribute and forward emails from other departments, such as upcoming events and/or policy changes. Distribute information or updates regarding department matters to appropriate list servers, including the full department, faculty, and graduate students. Make arrangements for meeting department technology needs. Monitor and maintain facilities and equipment, and oversee correction of maintenance problems. Maintain faculty and department office security, including the handling of keys and Owl Card access.
- Engage in marketing activities, such as developing flyers, brochures, and other materials, as needed. Organize and provide support for department events. Work with college administrators and staff on college initiatives. Other job-related duties as assigned.
FAU Benefits and Perks
If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:
- Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
- State retirement options including tax-deferred annuities and Roth 403(b) plans.
- State employees Public Service Loan Forgiveness (PSLF) program.
- Sick Leave Pool Program.
- Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
- Paid Community Engagement Volunteer Service Day
- Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).
For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php
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Minimum Qualifications:
A high school diploma and four years of appropriate experience. Appropriate vocational/technical training may substitute at an equivalent rate for the required experience.Salary:
$16.50 - $17.50 USD *hourly.Support Personnel (SP)
College or Department:
A&L: SociologyLocation:
Boca RatonWork Days and Hours:
Monday - Friday, 9:00am - 5:00pm.Application Deadline:
2026-11-24Special Instructions to Applicant:
VETERANS’ PREFERENCE:Applicants may claim Veterans’ Preference on their application. The applicant claiming preference is responsible for providing required documentation at the time of making an application in Workday for a vacant position, or prior to the closing date of the vacancy announcement. If an applicant qualifies for Veterans' Preference and the SP position, they are shown preference by the guarantee of an interview. Veterans’ Preference does not guarantee a job. For additional information, please visit https://www.fau.edu/jobs/resources/veterans/. For assistance, please contact Recruitment Services at [email protected].
APPLICATION DOCUMENTS REQUIRED:
Resume
Cover Letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [email protected]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.
Skills Required
- High school diploma
- Four years of appropriate experience
- Appropriate vocational or technical training may substitute for the required experience at an equivalent rate
- Competence in Workday, Microsoft Word, Excel, Office 365, PowerPoint, Zoom, WebEx, and other university teleconferencing programs
What We Do
Florida Atlantic University, founded in 1961, is currently serving more than 30,000 undergraduate and graduate students at sites throughout its six-county service region in southeast Florida. The University's student body, which ranks as the most ethnically and culturally diverse in Florida's State University System, includes many men and women of non-traditional age. Long known as an outstanding teaching institution, FAU is undergoing rapid development as a center of cutting-edge research, particularly in the biomedical arena. This process has been accelerated by the University's partnerships with four internationally known biomedical research organizations, the Scripps Research Institute, the Vaccine and Gene Therapy Institute, the Torrey Pines Institute for Molecular Studies and the Max Planck Society. Additionally, FAU's Charles E. Schmidt College of Medicine recently welcomed its inaugural class.
