Program Assistant - School of Social Work ** UPDATED**

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Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking a Program Assistant, School of Social Work - Boca Raton, FL.

The Program Assistant will provide administrative support and ensure smooth daily operations. This role includes assisting with practicum placements, managing student documentation, coordinating training schedules, and supporting faculty, staff, and students. The ideal candidate is organized, detail-oriented, and able to handle multiple tasks in a fast-paced academic environment.

Summary of Responsibilities:

• Communicate regularly with the Director and assist with special projects.

• Perform general administrative tasks for the School of Social Work and administrative support to ensure daily office operations run smoothly.

• Organize promotional materials for school programs, certificates, and departments.

• Ensure timely distribution of mail to faculty, staff, and adjuncts.

• Support practicum placements using databases (Radius, CastleBranch, Complio).

• Send out and route new/renewal contracts through legal and Provost channels.

• Track FIST training interest and coordinate training schedules with faculty.

• Assist with student registrations and manage training announcements and codes.

• Handle student reimbursements and paperwork for background checks and liability forms.

• Help process tuition waivers, practicum applications, evaluations, and system troubleshooting.

• Coordinate with internship software management system(s) support and participate in relevant training.

• Prepare for FDLE audits and verify student documentation (background checks, drug tests, immunizations).

• Create and maintain licensure letters and tracking spreadsheets.

• Distribute and compile practicum availability surveys each semester.

• Manage office supply orders and service contracts. Submit and follow up on maintenance and janitorial work orders. Coordinate SO-44 room reservations via 25Live. Collect room agreements and manage room key check-outs.

• Greet and assist students, faculty, staff, and visitors.

• Perform other job-related duties as assigned to support the school’s operational needs.

FAU Benefits and Perks 

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: 

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. 

• State retirement options including tax-deferred annuities and Roth 403(b) plans. 

• State employees Public Service Loan Forgiveness (PSLF) program. 

• Sick Leave Pool Program. 

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion). 

• Paid Community Engagement Volunteer Service Day 

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). 

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php 

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Minimum Qualifications:

High School Diploma or equivalent, and four years of appropriate experience required.

Salary:

$20.00 per hour.

College or Department:

Phyllis & Harvey Sandler School of Social Work

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m.

Application Deadline:

2025-12-08

Special Instructions to Applicant:

** Updated salary from $16.43 per hour to $20 per hour. **
This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.
VETERANS’ PREFERENCE:
Applicants may claim Veterans’ Preference on their application. The applicant claiming preference is responsible for providing required documentation at the time of making an application in Workday for a vacant position, or prior to the closing date of the vacancy announcement. If an applicant qualifies for Veterans' Preference and the SP position, they are shown preference by the guarantee of an interview. Veterans’ Preference does not guarantee a job. For additional information, please visit https://www.fau.edu/jobs/resources/veterans/. For assistance, please contact Recruitment Services at [email protected].
APPLICATION DOCUMENTS REQUIRED:
Resume
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [email protected]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.