The Role
Manage end-to-end production follow-up: ensure documentation, monitor supplier samples and mass production timelines, coordinate QA/QC inspections and testing, verify shipping documentation, maintain traceability of approvals and corrective actions, communicate risks and status updates to internal teams, and deliver weekly status reports.
Summary Generated by Built In
We’re looking for a Production Planner to own end-to-end production follow-up, ensuring products are manufactured, tested, inspected, and delivered in line with approved specifications, quality standards, and agreed timelines.
You’ll act as the first operational control layer between suppliers, internal stakeholders, and quality/compliance functions—keeping production on track, proactively surfacing risks, and ensuring documentation and traceability are maintained throughout the process.
Key Responsibilities
- Ensure all critical documentation (e.g., ASI, BOM, approved samples, QAP) is complete and aligned before production begins.
- Follow up with suppliers on sample, tooling, and mass production timelines.
- Monitor production progress and identify risks related to capacity, quality, and delays.
- Coordinate QA/QC inspections and laboratory testing (pre-production and mass production).
- Ensure inspection outcomes reflect the final mass-produced items.
- Request and archive photo evidence of final goods and palletized products prior to shipment.
- Coordinate logistics and verify shipping documentation for accuracy.
- Communicate production updates, changes, and risks to Client Ops, Quality, and Procurement.
- Maintain full traceability of approvals, deviations, and corrective actions.
- Prepare and deliver structured weekly status reports.
Skills, Knowledge and Expertise
- Strong organization and follow-up capability with a structured way of working.
- High attention to detail and commitment to documentation and traceability.
- Proactive, risk-oriented mindset with confident escalation when needed.
- Clear, professional communication skills across internal teams and suppliers.
- Ability to work effectively under pressure and to tight deadlines.
- Experience in production follow-up, supply chain, or quality-related roles.
- Basic understanding of QA/QC and compliance processes.
- Strong IT skills (Excel, Word, PowerPoint).
- Fluent English required; additional languages are a plus.
- Commitment to health & safety: following procedures and reporting unsafe situations immediately.
Equal Opportunities
adm Indicia is proud to be an equal opportunity employer and is committed to creating a diverse environment. We recruit, employ, develop, compensate, and promote regardless of race, religion, colour, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. Should you need any reasonable adjustments made to this application process, please don't hesitate to let us know.
About
As a next-generation brand activation agency, adm Indicia's purpose is to simplify our clients’ below-the-line marketing, build sustainable ROI and engage their customers across the path to purchase. Everything we do is optimised through leading strategic capability and actioned through executional excellence.We transform marketing compromise into a powerful co-promise, creating and activating meaningful brand experiences that drive ROI. Brands have had to juggle multiple agencies, struggle to see value in ever-increasing customer data, and deliver disconnected digital and physical experiences – just some of the compromise frustrating marketing for too long. With joined-up strategy, execution and seamless activation, our combined expertise means we can help brands deliver impact through every stage of the customer journey.Founded in 1992, we have a global footprint with 46 offices in 33 countries, allowing us to deliver local activation of global strategies for brands across the world. Recognized with a platinum rating by EcoVadis for sustainability, we are experts at identifying the most impactful and sustainable solutions for over 800 brands around the globe.
Skills Required
- Experience in production follow-up, supply chain, or quality-related roles
- Strong organization and follow-up capability with a structured way of working
- High attention to detail and commitment to documentation and traceability
- Proactive, risk-oriented mindset with confident escalation skills
- Clear, professional communication skills across internal teams and suppliers
- Ability to work effectively under pressure and to tight deadlines
- Basic understanding of QA/QC and compliance processes
- Experience coordinating QA/QC inspections and laboratory testing
- Strong IT skills (Excel, Word, PowerPoint)
- Fluent English
- Additional languages
- Commitment to health & safety procedures and reporting
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The Company
What We Do
adm Group is a global marketing execution partner to some of the world's most iconic brands. Our purpose is to create meaningful and sustainable brand experiences. We transform marketing execution by bringing together intuitive technology, our expertise in managing complex global supply chains, and a network of local experts to empower marketing, procurement, supply chain and sales teams bringing simplicity, visibility, agility, and efficiency to drive end-to-end marketing execution and performance. We are trusted to deliver solutions in creative innovation, strategic sourcing, final mile execution, analytics and data-driven insights. Founded in 1992, we have a global footprint with 46 offices in 33 countries, allowing us to deliver local activation of global strategies for brands across the world. Recognized with a platinum rating by EcoVadis for sustainability, we are experts at identifying the most impactful and sustainable solutions for over 800 brands around the globe. For more information, please visit https://www.admgroup.com
