Summary
They main role in production would be to oversee inventory control as well as liaison between vendor and sales manager to relieve them from floor coverage and manage install process. Understand clients wants and needs. Maintain an open line of communication between Resort Departments. Keeps all production administration organized and up to date with all pop ups and changes. Direct vendors on site during installs. They must be comfortable with using a lift and are not afraid of heights. They are also comfortable with driving a van and box truck. Must be good at multitasking. Ensure manager has accurate and efficient clerical and administrative support as needed. They must have a flexible schedule.
Essential Functions
Job duties include, although are not limited to:
Attend Tuesday Production Meetings as needed.
Attend social meetings weekly.
Attend Pre cons as needed
Follow up on nightly recaps and update inventory regularly.
Daily cross check and monitor of load sheets and follow up for missing and returned items.
Develop tracking system for missing, broken or damaged items.
Oversees maintenance and inventory of décor and some floral product materials.
Organizes monthly and annual inventories in conjunction with Floral Manager
Assist with diagram layouts for vendor items and bbd elements.
Assists with managing the daily logs of usage for transportation vehicles.
Answer all calls in a friendly and professional manor, providing information, taking accurate messages or route calls accordingly.
Assist with all documentation for Friday’s meeting same as Tuesday’s meeting with final changes and revisions.
Keep work area organized,
Track and maintain all pictures of inventory. Photo inventory to be always kept up to date.
Maintain filing and tracking system for all incoming and outgoing paper flow.
Maintain a safe working environment. Report and correct, if possible, any unsafe acts or conditions.
Perform other related duties as assigned or requested by supervisors/managers.
Safety committee representative for dept
Vehicle Inspections and safety regulations kept up to date.
Internal Relationships
Works closely with Boca by Design managers and associates, Resort managers, guest, clients.
External Relationships
Has regular contact with vendors, clients, members and guests.
Qualifications
- Understand/Speak/Read/Write English fluently
- Must have reliable transportation and a flexible schedule.
- Two Years Event Experience necessary
- Comfort level of driving a BBD truck. Valid driver’s license.
- Have experience with supervising associates
Education/Experience Requirements
- Minimum 2 years experience in clerical. Typing at 65WPM, letter composition, word and excel experience with MS Word, Excel and up to date computer skills. Understand/Speak/Read/Write English fluently. Excellent communication and presentation skills. Occasionally lift/carry up to 50 lbs. Must be able to sit, stand, stoop or bend for duration of shift(at least eight hours).
- 2 years supervisor experience in related field
Physical Requirements
- Able to lift/carry 50 lbs
- Must be able to sit, stand, stoop or bend for duration of shift (at least 8 hours)
- Comfort with ladder usage and heights.
In the United States we are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
Skills Required
- Fluent English speaking, reading, and writing
- Reliable transportation
- Flexible schedule
- Two years of event experience
- Valid driver's license
- Comfort driving a company truck, van, and box truck
- Experience supervising associates
- At least two years of clerical experience
- Typing speed of 65 words per minute
- Microsoft Word and Excel experience
- Up-to-date computer skills
- Excellent communication and presentation skills
- At least two years of supervisory experience in a related field
- Ability to lift and carry up to 50 pounds
- Ability to sit, stand, stoop, or bend for at least eight hours
- Comfort using ladders, lifts, and working at heights
What We Do
The Boca Raton, amidst 200 waterfront acres, is a private, gated Resort which provides a year-round escape for its members and guests. For nearly 100 years, people have experienced our unique vision of the coveted South Florida lifestyle. Now, a property-wide transformation is inspiring A New Golden Era, with new ways to eat, play, and stay. More than ever, the key to it all is our people—our team. Seize the opportunity to build your extraordinary future by becoming a key part of The Boca Raton, an icon of South Florida leisure. Enjoy perks that give you and your loved ones a taste of the exceptional experiences we provide our guests: - Travel discounts - Discounted meals - Exclusive property benefits - Discounted resort amenities in the summer - Camps and activities for associates' children Feel secure in your future while focusing on what matters today, including perks that promote financial wellness and work-life balance: - Competitive pay - 401(k) match - Paid life insurance - Mental wellness support Be celebrated for your hard work and surrounded by a team that lifts you up: - Associate appreciation month - Annual service and milestone awards - Monthly birthday celebrations Let your ambitions drive your dreams and take you as far as you want: - Tuition reimbursement - Lynn University discounts - Manager-in-training programs - Ongoing learning opportunities - Leadership development programs - Cross-departmental collaboration and job shadowing
