The Role
Support Producers and Art Leads to coordinate daily production for concept art and visual development projects. Maintain schedules, update project tools, track progress, prepare reports and meeting notes, facilitate cross-team and client communication, support onboarding, billing, and project setup/closure to ensure timely, high-quality deliveries.
Summary Generated by Built In
PLAY, GROW and WIN
To be a part of Virtuos means to be a creator.
At Virtuos, we harness the latest technologies to make games better and more immersive than ever before. That is why we pride ourselves in constantly pushing the boundaries of possibility since our founding in 2004.
Virtuosi is a team of experts – people who have come together to share their mutual passion for making and playing games. People with the same enthusiasm for exploring new ideas and the constant drive to excel in their field. People who believe in earning success through dedication.
At Virtuos, we are at the forefront of gaming, creating exciting new experiences daily. Join us to Play, Grow and Win – together.
To be a part of Virtuos means to be a creator.
At Virtuos, we harness the latest technologies to make games better and more immersive than ever before. That is why we pride ourselves in constantly pushing the boundaries of possibility since our founding in 2004.
Virtuosi is a team of experts – people who have come together to share their mutual passion for making and playing games. People with the same enthusiasm for exploring new ideas and the constant drive to excel in their field. People who believe in earning success through dedication.
At Virtuos, we are at the forefront of gaming, creating exciting new experiences daily. Join us to Play, Grow and Win – together.
About the Position
As a Production Coordinator, you will support the successful delivery of world-building, concept art, and visual development projects for some of the biggest game studios in the industry.
Working closely with Producers, Art Leads, and artists, you will help coordinate day-to-day production activities, maintain project visibility, facilitate communication, and ensure teams have the information they need to deliver high-quality work on time.
This is an excellent opportunity for someone looking to start or grow a career in video game production and learn how large-scale creative projects are managed.
En tant que coordonnateur.trice de production, vous contribuerez à la réalisation de projets de création d’univers, d’art conceptuel et de développement visuel pour certains des plus grands studios de jeux vidéo de l’industrie.
En étroite collaboration avec les producteurs, les responsables artistiques et les artistes, vous aiderez à coordonner les activités de production quotidiennes, à assurer la visibilité des projets, à faciliter la communication et à veiller à ce que les équipes disposent de toute l’information nécessaire pour livrer un travail de grande qualité dans les délais prévus.
Il s’agit d’une excellente occasion pour une personne souhaitant amorcer ou faire progresser sa carrière en production de jeux vidéo et acquérir une compréhension approfondie de la gestion de projets créatifs d’envergure.
Key Responsibilities
Project Coordination
- Support Producers and Art Leads in the day-to-day management of multiple projects.
- Help maintain project schedules, task tracking, and milestone planning.
- Update project management tools (Jira, Hansoft, spreadsheets, etc.).
- Monitor project progress and help identify risks or blockers early.
- Ensure project information remains accurate and up to date.
Communication & Team Support
- Schedule and coordinate internal and external meetings.
- Prepare meeting agendas and capture actionable notes.
- Follow up on action items and ensure decisions are properly communicated.
- Facilitate communication between artists, leads, production, and clients when required.
- Support onboarding and integration of new team members.
Reporting & Operations
- Prepare project status reports and dashboards.
- Track asset delivery progress and maintain production documentation.
- Support billing, purchase order, and contractor tracking processes.
- Assist with project setup and project closure activities, including post-mortems.
Responsabilités
Coordination de projets
- Soutenir les producteurs et les responsables artistiques dans la gestion quotidienne de multiples projets.
- Contribuer au maintien des échéanciers, au suivi des tâches et à la planification des jalons des projets.
- Mettre à jour les outils de gestion de projet (Jira, Hansoft, Tableur Excel, etc.).
- Assurer le suivi de l’avancement des projets et aider à identifier rapidement les risques ou les obstacles potentiels.
- Veiller à ce que les informations relatives aux projets soient exactes et constamment à jour.
Communication et soutien aux équipes
- Planifier et coordonner les réunions internes et externes.
- Préparer les ordres du jour et rédiger des comptes rendus comprenant les actions à entreprendre.
- Effectuer le suivi des éléments d’action et s’assurer que les décisions sont communiquées efficacement.
- Faciliter les communications entre les artistes, les responsables d’équipe, les producteurs et les clients, lorsque requis.
- Aider à l’accueil et l’intégration des nouveaux membres de l’équipe.
Rapports et activités opérationelles
- Préparer les rapports d’avancement des projets et les tableaux de bord.
- Assurer le suivi de la livraison des modèles 2D & 3D et maintenir à jour la documentation.
- Soutenir les processus de facturation et de suivi des ressources contractuelles.
- Faciliter le démarrage et la clôture des projets, notamment en tenant des rétrospectives de projet.
Qualifications
Qualifications
- Candidates with at least one years’ experience as an Associate Producer, managing internal teams within the game industry (Software Engineers, Artists, Designers, Audio Specialists, Senior Project Managers, and Associate Producers etc.) preferred.
- We also welcome fresh graduates with game design background or digital media and excellent English communication skills to apply for this position.
- Creative, pragmatic, and able to find the best solutions to overcome obstacles and ensure project development.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong attention to detail.
- Proactive mindset and willingness to learn.
- English fluency.
- Familiar with Agile & Scrum methodology
- Experience using Jira, Hansoft, Shotgrid, or similar production tools is a plus
- Passion for video games and being a gamer is a must.
Qualifications et compétences recherchées
- Les candidats possédant au moins un an d’expérience à titre de producteur(trice) associé(e), ayant coordonné des équipes internes dans l’industrie du jeu vidéo (ingénieurs logiciels, artistes, concepteurs, spécialistes audio, gestionnaires de projet seniors, producteurs associés, etc.), seront privilégiés.
- Les nouveaux diplômés ayant une formation en conception de jeux vidéo ou en médias numériques, ainsi qu’une excellente maîtrise de l’anglais, sont également invités à soumettre leur candidature.
- Faire preuve de créativité, de pragmatisme et d’une capacité à trouver les meilleures solutions pour surmonter les obstacles et assurer le bon déroulement des projets.
- Excellentes aptitudes s’organiser et gérer son temps.
- Excellentes compétences en communication écrite et orale.
- Capacité à gérer plusieurs priorités dans un environnement dynamique et en constante évolution.
- Grande attention aux détails.
- Attitude proactive et volonté d’apprendre.
- Maîtrise de l’anglais, à l’oral comme à l’écrit.
- Bonne connaissance des méthodologies Agile et Scrum.
- Une expérience avec Jira, Hansoft, ShotGrid ou d’autres outils de production similaires constitue un atout.
- Une passion pour les jeux vidéo et le fait d’être joueur(se) sont essentiels.
Benefits
- Extended Collective Health Care Plan (including hospital, prescription drugs, paramedical practitioners, vision, dental, disability) and Life Insurance for you and your relatives
- Paid top-up Retirement Saving Plan
- Hybrid work model with Monday & Wednesday are "Together Days" at the Office
- Possibility to work abroad remotely 1 month a year
- Monthly subsidies for Zone A STM Transportation
- Professional Mentoring for personal and professional development
Avantages
- Régime étendu d'assurance maladie collective (incluant hospitalisation, médicaments sur ordonnance, praticiens paramédicaux, soins de la vue, soins dentaires, invalidité) et assurance-vie pour vous et vos proches
- Régime d'épargne-retraite avec cotisation complémentaire payée par l'employeur
- Modèle de travail hybride avec le lundi et le mercredi comme « journées ensemble » au bureau
- Possibilité de travailler à distance à l'étranger 1 mois par an
- Subventions mensuelles pour le transport STM (zone A)
- Mentorat professionnel pour le développement personnel et professionnel
About
While you may not know us, you certainly know our clients: Microsoft, Sony, Activision, Electronic Arts, and many more. Since 1999, Pipeworks has been helping define what’s next in real-world interactions by creating innovative, best-selling, cross-platform live games for top-tier publishers and properties.We believe that games have the ability to transform the world outside the realm of traditional consumer games and that our people are the catalyst for making this vision a reality. In the center of our universe lies our people, players, and a deep-rooted passion for games that has created several multi-million dollar best-sellers, compelling original concepts, and a disruptive imagination that continues to explore how games can transform industries outside our own. We are seeking exceptionally talented and entrepreneurial game creators as we lead into the future of digital entertainment.What products, ideas, dreams, and change will you help us create?
Skills Required
- At least one year experience as an Associate Producer managing internal game teams
- Fresh graduate background in game design or digital media (encouraged to apply)
- Creative and pragmatic problem-solving skills
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Ability to manage multiple priorities in a fast-paced environment
- Strong attention to detail
- Proactive mindset and willingness to learn
- English fluency (written and spoken)
- Familiarity with Agile and Scrum methodology
- Experience using Jira, Hansoft, ShotGrid or similar production tools
- Passion for video games and being a gamer
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The Company
What We Do
You may not know us, but you certainly know our clients: Microsoft, Sony, Activision, Square and many others. At Pipeworks, we create innovative, best-selling, transplatform live games for top-tier publishers and properties. We have been creating hits since 1999, and we are seeking exceptionally talented and entrepreneurial game creators as we lead into the future of digital entertainment. Our studio is creative and collaborative, our projects are exciting and challenging, and our people are rockstars without the ego. We are located in the beautiful Pacific Northwest in downtown Eugene, Oregon – the home of the University of Oregon and a great place to work, live, and play.
