The Role
Support the Production Manager by issuing and verifying purchase orders, tracking PO status, following up with vendors and factories, maintaining production calendars and vendor files, escalating at-risk orders, and reconciling PO details with invoices and shipping documents.
Summary Generated by Built In
DNAM Brands is a family-owned and operated company that owns and licenses a portfolio of globally recognized fashion and lifestyle brands, including Von Dutch, Ed Hardy, Valentino Orlandi, Allbirds, Badgley Mischka, and more.
The Production Assistant supports the Production Manager in managing the end-to-end purchase order process with vendors and factories. This role is responsible for writing and issuing purchase orders, tracking order status, and following up with vendors to ensure production stays on schedule and deliveries arrive on time. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple orders and deadlines simultaneously in a fast-paced apparel environment.
Responsibilities
- Draft, issue, and maintain purchase orders (POs) to vendors and factories based on direction from the Production Manager
- Verify PO accuracy, including style numbers, quantities, costing, ship dates, and vendor terms, prior to issuance
- Track the status of open POs from issuance through delivery, flagging any delays or discrepancies
- Follow up regularly with vendors and factories to confirm production timelines, sample approvals, and shipping schedules
- Maintain and update production calendars and status trackers to reflect current order status
- Escalate at-risk orders (late production, missed milestones, quality issues) to the Production Manager in a timely manner
- Communicate with internal teams (merchandising, design, logistics) to relay updated timelines or changes to orders
- Assist with maintaining vendor files, including compliance documents, costing sheets, and order history
- Support the Production Manager with administrative tasks related to sourcing and production as needed
- Help reconcile PO details against invoices and shipping documents
Qualifications
- 1-2 years of experience in apparel production, sourcing, or a related supply chain role (internship experience considered)
- Bachelor's degree in Fashion Merchandising, Business, Supply Chain, or a related field preferred
- Proficiency in Microsoft Excel; experience with PLM or ERP systems a plus
- Strong written and verbal communication skills for regular vendor correspondence
- Highly organized with excellent attention to detail and follow-through
- Ability to manage multiple orders and deadlines in a fast-paced environment
- Comfortable working across time zones with overseas vendors and factories
Skills Required
- 1-2 years experience in apparel production, sourcing, or related supply chain role (internship considered)
- Proficiency in Microsoft Excel
- Strong written and verbal communication skills
- Highly organized with excellent attention to detail and follow-through
- Ability to manage multiple orders and deadlines in a fast-paced environment
- Comfortable working across time zones with overseas vendors and factories
- Bachelor's degree in Fashion Merchandising, Business, Supply Chain, or related field
- Experience with PLM or ERP systems
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The Company
What We Do
Silhouette America is a leading manufacturer of arts and crafts products, focusing primarily on personal desktop cutting systems. The company empowers creativity for crafters and makers through the production of electronic cutting machines, such as the Cameo and Portrait series, and accompanying intuitive design software, providing precision and control for a wide variety of creative projects.
