Product Manager (L4)

At Robots & Pencils, we build meaningful, scalable digital products that solve real business problems. We are seeking an experienced Product Owner (L4) to lead product execution within cross-functional delivery teams and ensure successful outcomes for client initiatives. 

In this role, you will act as the bridge between client stakeholders, product strategy, and engineering delivery. You will guide product definition, manage delivery backlogs, and ensure teams are focused on the highest-value work. The ideal candidate is comfortable working in agile delivery environments, facilitating client conversations, and translating complex business needs into clear product requirements. 

Key Responsibilities 

Product Definition & Requirements 

• Lead requirements gathering sessions with client stakeholders to understand business goals, operational workflows, and product needs. 
• Facilitate prioritization and tradeoff decisions across usability, feasibility, and business value, helping stakeholders with competing interests reach alignment.

• Translate requirements into product roadmaps, feature documentation, and product requirements documents (PRDs). 

• Define functional requirements, acceptance criteria, and success metrics for product features. 

• Break down product initiatives into Epics, Features, and User Stories suitable for agile development teams. 

• Ensure requirements are clear, actionable, and aligned with the overall product vision and delivery goals. 

Backlog Ownership & Delivery Management 

• Own and manage the product backlog, ensuring work is clearly defined, prioritized, and aligned with business objectives. 

• Maintain backlog health through continuous refinement and prioritization. 

• Work with engineering and design teams to ensure stories are well-defined, technically feasible, and ready for development. 

• Maintain visibility into scope, dependencies, delivery risks, and trade-offs. 

• Balance near-term sprint delivery with long-term product scalability and maintainability. 

Agile Team Leadership 

• Facilitate core agile ceremonies, including: 

• Sprint planning 

• Daily standups 

• Backlog grooming sessions 

• Sprint reviews and demos 

• Retrospectives 

• Ensure teams maintain clear sprint goals and consistent delivery cadence. 

• Monitor delivery progress and adjust priorities as needed to meet business and client objectives. 

Stakeholder Collaboration & Communication 

• Serve as a primary product contact for both client stakeholders and internal teams. 
• Proactively manage expectations, surface risks and tradeoff implications early, before they become delivery problems.

• Communicate priorities, delivery progress, and product decisions clearly and proactively. 

• Translate technical concepts into business language and business requirements into actionable development work. 

• Work closely with engineers, designers, architects, and project managers to align on product priorities and delivery timelines. 

• Support roadmap planning, release coordination, and expectation management. 

Product Quality & Continuous Improvement 

• Validate delivered features against acceptance criteria and intended business outcomes. 

• Ensure delivered functionality meets quality, usability, and product expectations. 

• Identify risks, dependencies, and ambiguities early, driving timely resolution. 

• Continuously improve product documentation, backlog management practices, and team collaboration workflows. 

Required Skills & Experience 

• 7–10 years of experience in a Product Owner, Product Manager, or similar product delivery role within a software development environment. 
• Demonstrated track record leading complex product delivery through the full agile lifecycle.
• Strong experience running product discovery, facilitating stakeholder workshops and requirements gathering sessions.
• Strong product ownership experience: backlog management, feature prioritization, story writing, sprint ceremonies, and requirement documentation.
• Proven experience delivering end-to-end web applications, comfortable enough with backend services and REST APIs to participate in architecture discussions and write meaningful stories.
• Proficiency with AI productivity tools (Claude, ChatGPT, Copilot) for research, writing, information synthesis, and workflow automation.

• Experience supporting complex digital product delivery involving cross-functional engineering teams. 

• Strong understanding of Agile/Scrum delivery practices and product ownership responsibilities. 

• Proven experience translating business requirements into structured product documentation and user stories. 

• Experience facilitating stakeholder workshops and requirements gathering sessions. 

• Familiarity with product delivery and collaboration tools such as: 

• Jira 

• Confluence 

• Azure DevOps 

• GitHub 

• Strong communication skills and the ability to bridge business and technical conversations. 

Soft Skills & Personal Attributes 

• Strong facilitation and stakeholder management skills. 

• Highly organized with strong attention to detail and follow-through. 

• Comfortable working in fast-paced consulting environments with evolving requirements. 

• Collaborative mindset and ability to work effectively within cross-functional delivery teams. 

• Strategic thinking combined with a pragmatic, delivery-focused approach. 

• Ability to navigate ambiguity and guide teams toward clear outcomes. 

• High level of accountability, ownership, and follow-through. 

• Adaptable, proactive, and comfortable working with both business and technical stakeholders. 

Why Join Robots & Pencils? 

At Robots & Pencils, Product Owners play a central role in turning ideas into impactful digital products. You will collaborate with talented engineers, designers, and architects while partnering closely with clients to build modern digital solutions that deliver real business value.