Procurement Specialist

Job Summary:

Responsible for the procurement support of global company products and services to include but not limited to processing purchase requisitions, PO’s, obtaining vendor price quotes for goods and services, negotiating pricing, creating analyses review certificate of insurance documents, manage contract signatures, obtain purchase documentation and be a liaison with vendors and employees to ensure purchased items are correct.

Job Specific Essential Duties & Responsibilities:

Negotiate agreements with preferred global suppliers:

• Support negotiation strategies to leverage Tricentis’ position and strategic partnerships                                                                         
• Manage contract renewal terms and dates ensuring business owners are involved in advance of actionable dates and deadlines are not missed.     
• Negotiate pricing terms as required and in accordance with internal policies              

Establish and Maintain Relationships:

• Notify internal customers and external vendors of forthcoming contract renewals
• Provide sourcing and procurement guidance to internal stakeholders

Analyze and Report on Supplier Performance:

• Provide sourcing and procurement guidance to internal stakeholders

Financial / Accounting:

• Provide sourcing and procurement guidance to internal stakeholders
• Manage and maintain the Purchase-to-Pay process, covering: PO Creation, Vendor Confirmation, Collaboration with Accounts Payable to ensure payment, Enter purchasing requisitions in Zip                                                          

Provide training, education and leadership:

• Point of contact for sourcing and procurement process questions

Program / Project Management, Database Maintenance:

• Support internal stakeholder purchase request using the tool, Zip
• Manage contract signature request in Docusign
• Maintain active and new vendor listings, contracts and quotes in a central repository                  
• Support employee travel needs, Travel RFP review and support global travel management company implementation                                                                        
• Manage assigned purchase requests

Contract and Document Reviews

• Review certificate of insurance documents
• Manage contract signatures
• Light contract reviews of commercial terms
• Liaison between Vendor and legal team and contract review of legal and commercial terms
• Obtain documents for legal, security, product security, data privacy team, etc to complete purchasing process

Other:

• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position.  Duties, responsibilities and activities may change at any time with or without notice or as required by local regulations.

Key Contacts / Relationships:

• ​Internal: Legal, IT, Finance, Security & Risk, Marketing, Purchase requesters and travelers
• External: Global Vendors

Education / Knowledge / Experience: (Subject to local laws and practices)

Essential:

• 3+ yrs. Procurement experience
• Fluent English
• Strong business knowledge
• Effective communication skills (oral, written & presentation)
• Intermediate Microsoft Excel experience

Preferred:

• College / University degree preferred
• Prior experience working on professional services, consulting, marketing, technology, travel and other types of procurement engagements

You can look forward to: 

• Flexible working schedule (no core hours)  
• Learning and career growth opportunities  
• 25 days of paid time off  
• 3 Sick Days  
• 2 days of paid Volunteering Leave per year to get involved in your local community or in a cause that matters to you  
• Hybrid work environment with home-office allowance 
• Meal allowance 
• Pension Contribution   
• Life & Disability Insurance 
• Paid Sickness Leave   
• A team of passionate professionals who are experts in their fields 
• Events for employees to learn, celebrate, and socialize (training sessions, hackathons, parties, sports events, board game gatherings, BBQs), and much more 

 
Tricentis Core Values: 

Knowing what we need to achieve and how to achieve it is important. Tricentis' core values define our ways of working and the behaviors we model that create an enjoyable and successful Tricentis life. 
Demonstrate Self-Awareness: Own your strengths and limitations. 

• Finish What We Start: Do what we say we are going to do. 
• Move Fast: Create momentum and efficiency. 
• Run Towards Change: Challenge the status quo 
• Serve Our Customers & Communities: Create a positive experience with each interaction. 
• Solve Problems Together: We win or lose as one team. 
• Think Big & Believe: Set extraordinary goals and believe you can achieve them. 

#LI-SS2

Tricentis is proud to be an equal opportunity workplace. Qualified applicants will receive consideration for employment without regard to race, color, ethnicity, gender, religious affiliation, age, sexual orientation, socioeconomic status, or physical and mental disability and other statuses protected by law.
Global Sanctions Compliance

We comply with all applicable global sanctions and export control laws. Candidates must not be listed on any government restricted party lists (including OFAC SDN List and U.S. Commerce Department restricted lists) and must certify that their employment would not violate any sanctions or export control regulations. Candidates must notify us of any changes to their status during the application process or subsequent employment.