Procurement Specialist

GENERAL PURPOSE:

Supports the Service Line to ensure proper procurement of supplies, equipment and services to support the daily operations of the organization; reviews daily purchase requests for accuracy and composes corresponding purchase orders for transmittal to vendor community; investigates and resolves invoice discrepancies, ensures compliance with terms of purchase and supports the integrity of the materials management information system.

ESSENTIAL RESPONSIBILITIES:

• Process requisitions and compose purchase orders efficiently and effectively in accordance with departmental contracts and standards.
• Maintain the quality of purchase order and vendor information to ensure accurate accruals, reporting and operational efficiency.
• Review and evaluate purchase order confirmations, correcting price discrepancies and any other purchase order information and recording appropriate line/purchase order notes.  Consistently communicates back order and delayed delivery information to end users on a regular basis; analyze root causes of back orders and delayed delivery trends and develop/implement recommended long term solutions in support of overall service line and organizational goals and objectives.
• Ensure all end users receive ordered products on time to meet operational requirements by monitoring and evaluating fax and EDI transmissions; researching and communicating substitute product information to service line team members, end users and updating purchase order line notes accordingly. 
• Other duties as assigned or requested.

Minimum:

• 3 years' combined education and experience in purchasing, materials processes, finance or healthcare-related profession
• Prior experience using personal computer

Preferred:

• Associate Degree
• Working knowledge of Microsoft Office Suite is preferred

SKILLS:

• Demonstrated communication and customer service skills are essential along with organization, attention to detail and follow up
• Complexity of Work: Ability to work in a high volume, stressful environment, Identifies and resolves problems within the scope of organization goals, policies, procedures and operational standards

Age Specific Care:

• While performing this job, the employee may care for patients in the following age groups
• No responsibility to treat or care for patients

SCOPE OF RESPONSIBILITY:

Does this role supervise/manage other employees?  No

WORK ENVIRONMENT

While performing the duties of this job, the employee may be exposed to:

• CRT computer monitor
• Frequent, repetitive motions
• Sedentary

Physical Demands:

This job requires the ability to work independently and as a team member. Additionally, this job requires the willingness and ability to report to work on a regular and timely basis and may require irregular work hours, holidays and/or weekends.

Operation of a motor vehicle; seeing near, speaking clearly and hearing; foot and hand control movement, finger movement (fine dexterity, coordination, gross movement); carrying, walking, climbing steps and reaching; lifting up to 20 pounds.

Disclaimer: The job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this job title. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.

Compliance Requirement: This position adheres to the ethical and legal standards and behavioral expectations as set forth in the code of business conduct and company policies.

As a component of job responsibilities, employees may have access to covered information, cardholder data, or other confidential customer information that must be protected at all times. In connection with this, all employees must comply with both the Health Insurance Portability Accountability Act of 1996 (HIPAA) as described in the Notice of Privacy Practices and Privacy Policies and Procedures as well as all data security guidelines established within the Company’s Handbook of Privacy Policies and Practices and Information Security Policy. Furthermore, it is every employee’s responsibility to comply with the company’s Code of Business Conduct. This includes but is not limited to adherence to applicable federal and state laws, rules, and regulations as well as company policies and training requirements. 

Pay Range Minimum:

Pay Range Maximum:

Base pay is determined by a variety of factors including a candidate’s qualifications, experience, and expected contributions, as well as internal peer equity, market, and business considerations.  The displayed salary range does not reflect any geographic differential Highmark may apply for certain locations based upon comparative markets.

Highmark Health and its affiliates prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on any category protected by applicable federal, state, or local law.

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