Key Responsibilities
Purchase Order Creation & Management
- Create, review, and send out Purchase Orders (POs) based on approved purchase requisitions
- Ensure PR/PO details are accurate, including but not limited to vendor information, such as name, address, and pricing
- Amend, cancel, or close POs as requested by BU via ticketing tool or shared mailbox
- Daily extraction and monitoring of approved Purchase Requisitions (PRs) from the ERP system to ensure timely PO creation.
Compliance & Controls
- Ensure all PR/POs comply with company’s procurement policies, delegation of authority, and internal controls
- Verify validity and completeness of supporting documentation (approved purchase requisitions, quotations, approval) before PO creation
- Maintain complete and accurate PO records
- Monitor and follow up on rejected POs or pending PRs/queries to ensure timely resolution.
Stakeholder Collaboration
- Coordinate with internal requestors to clarify PR/PO requirements and resolve issues and/or discrepancies.
- Provide guidance and clarification to buyers and end users on PO standards and approval requirements.
Systems & Reporting
- Maintain accurate PO data in the ERP system S4Hana
Continuous Improvement
Identify opportunities to improve PO creation efficiency and accuracy, system enhancements and best practices.
Key Qualifications, Knowledge, Skills and Experience
- A Bachelor’s degree in Finance, Accounting or related field.
- Relevant experience in a Finance Shared Services or BPO is preferred.
- Experience in any of the following Enterprise Resource Planning (ERP) is an advantage:
- SAP MM/FI Module
- Epicor
- Concur
- 1 to 2 yrs of relevant work experience on the following areas:
- Vendor Maintenance
- Vendor Invoice Processing
- Purchase Order Processing
- Intermediate knowledge in MS Office applications is an advantage.
- Able to collaborate with team members, internal clients and management.
- Excellent interpersonal and relationship management skills within a multi-cultural business environment.
- Good communication skills. Able to engage stakeholders in a conversation. Able to express ideas or point of views both in oral and written communication.
- Basic understanding of accounting principles.
- Ability to cope with ambiguity and change and maintain high level of professionalism when working under pressure
At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!
Skills Required
- Bachelor's degree in Finance, Accounting, or a related field
- 1 to 2 years of relevant experience in vendor maintenance, vendor invoice processing, or purchase order processing
- Ability to collaborate with team members, internal clients, and management
- Excellent interpersonal and relationship management skills in a multicultural business environment
- Good written and verbal communication skills
- Basic understanding of accounting principles
- Ability to cope with ambiguity and change and maintain professionalism under pressure
- Experience in Finance Shared Services or BPO
- Experience with SAP MM/FI, Epicor, or Concur
- Intermediate knowledge of Microsoft Office applications
What We Do
Surbana Jurong and our member companies are a global multidisciplinary consultancy group with more than 120 offices in over 40 countries. We are architects, designers, planners, engineers and other specialists, driven by progressive thinking to create a better built environment. We are united in our mission of Building Cities, Shaping Lives. By designing and delivering quality housing, workspaces, roads, rail, hydropower, dams, underground and coastal protections and other critical infrastructure, we are creating smart and sustainable spaces where communities and businesses, present and future, can thrive. With over 70 years’ experience delivering projects worldwide, we see every project as an opportunity for us to fulfil aspirations and enrich lives. Join us, and join a culture of innovation, passion for problem-solving and commitment to shaping a better future.
