Core Responsibilities
Serves as a centralized point of contact into Enterprise Supply Management (ESM), listening to business partners, clarifying their need, and guiding them to the right buying channel, ESM team, or support path. Maintains supplier documentation and supports vendor onboarding, including NDA handling and low-risk contract execution.
Triages and processes procurement transactions with speed and accuracy, reviewing purchase requisitions, processing change orders and Direct-to-PO requests, and drafting request materials for low-to-medium complexity transactions in line with policy and best practice. Meets established service levels (e.g., IGO assignment, change order and inbox turnaround expectations).
Builds strong relationships with business stakeholders and ESM partners, communicating procurement and sourcing policies clearly, providing education and hands-on guidance (drop-in sessions, job aids, training), and organizing complex information in an easy-to-understand way so clients can navigate ESM with confidence.
Owns and maintains accurate, current documentation for sourcing and operational activities and supports evidencing and other compliance and control requirements throughout the purchasing lifecycle.
Prioritizes competing demands and solves operational problems in a dynamic environment, adapting to shifting business priorities, resolving or escalating issues appropriately, and applying strategic thinking to identify opportunities that improve processes and support ESM's evolving operating model.
Contributes to coaching, onboarding, and knowledge-sharing across the team — helping build capability, reinforce best practices, and strengthen consistency and quality as the team scales.
Participates in special projects and continuous-improvement initiatives and performs other duties as assigned to advance Client Connect and broader ESM objectives.
Qualifications
Minimum of three years related work experience.
Undergraduate degree or equivalent combination of training and experience. Accounting or Finance degree preferred.
Special Factors
Sponsorship
Vanguard is not offering visa sponsorship for this position.About Vanguard
At Vanguard, we don't just have a mission—we're on a mission.
To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.
How We Work
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.
Skills Required
- Minimum three years of related work experience
- Undergraduate degree or equivalent combination of training and experience
- Accounting or Finance degree
Vanguard Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Vanguard and has not been reviewed or approved by Vanguard.
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Retirement Support — Retirement support appears unusually strong through a 401(k) design that includes a match plus an additional employer contribution, which can materially lift long-term total rewards. HSA seeding and an enhanced employer match further strengthen the savings-and-benefits value of the package.
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Wellbeing & Lifestyle Benefits — Wellbeing and lifestyle support is reinforced by a sizable annual FlexFund stipend that can be applied across many day-to-day categories such as fitness, childcare, and other personal expenses. On-site or virtual clinics and fitness options add practical health and wellness convenience.
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Affordable Benefits — Healthcare and related benefits are positioned as comparatively affordable via heavily subsidized medical plans and broad coverage options. This affordability can offset moderate base pay for employees who place higher value on out-of-pocket cost reductions.
Vanguard Insights
What We Do
We are a community of 30 million who think – and feel – differently about investing. Together, we’re changing the way the world invests. Since our founding in 1975, helping our investors achieve their goals is our sole reason for existence. With no other parties to answer to and therefore no conflicting loyalties, we make every decision—like keeping investing costs as low as possible—with only your needs in mind. Vanguard is one of the world's largest investment companies, offering a large selection of high-quality low-cost mutual funds, ETFs, advice, and related services. Individual and institutional investors, financial professionals, and plan sponsors can benefit from the size, stability, and experience Vanguard offers. As of April 30, 2019, we managed more than $5.6 trillion in global assets. In addition, we have 189 funds in the United States and 225 funds in global markets. For Commenting Guidelines & Important information, visit here: http://vanguard.com/linkedin Vanguard Marketing Corporation, Distributor.
