Procurement Senior Contract Specialist, APAC

AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals and minerals – safely, efficiently and more sustainably.

We’re the first software business in the world to have our sustainability targets validated by the SBTi, and we’ve been recognized for the transparency and ambition of our commitment to diversity, equity, and inclusion. We’ve also recently been named as one of the world’s most innovative companies.

If you’re a curious and collaborative person who wants to make a big impact through technology, then we want to hear from you! Find out more at AVEVA Careers.

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Job Title: Procurement Senior Contract Specialist, APAC

Location: Kuala Lumpur, Malaysia

Employment Type: Full time

Key responsibilities

Roles and Responsibilities
• Interact with key stakeholders in identifying business needs, building relationships and selling the features and benefits of early procurement involvement.
• Develop detailed sourcing and category plans to maximize effectiveness and efficiency.
• Manage preparation, implementation and execution of procurement processes.
• Implement procurement processes to ensure efficiency, cost savings and best practices.
• Work with finance team throughout the procurement cycle to assist with forecasting and budgeting.
• Perform sourcing, liaising and negotiating with new and existing suppliers to improve business.
• Re-negotiate contracts with suppliers to produce better savings and further value for spend.
• Review supplies, works and services to ensure compliance with company procedures and best procurement practice.
• Provide updates about procurement related progress and potential delays to internal customers / functional stakeholders.
• Maintain positive working relationships with strategic suppliers to assure cost, quality, and delivery targets are met.
• Analyze market and delivery trends to develop procurement technologies and processes that support those trends.
• Manage all communication and negotiate with suppliers on price and delivery terms to reduce supply shortfalls, excess and costs.
• Provide analysis on detail cost comparison.
• Develop, process and authorize all purchase orders and ensure compliance with company policies and procedures.
• Monitor all Purchase Orders and maintain effective relationship with suppliers and procurement peers.
• Develop and maintain relationship with new suppliers and manage items information, and update purchasing data in ERP.
• Perform troubleshoot on all invoices and price issues along with delivery related problems.
• Evaluate performance of all carriers, suppliers and goods delivery and make recommendations to improve processes for international buying process.
• Maintain effective communication with internal customers / functional stakeholders
• Monitor service delivery progress and take necessary actions to ensure timely availability of services to minimize impact on business.
• Evaluate all bids, contracts and suppliers' agreements and ensure accuracy and price to be the same on Purchase Orders.
 

Key relationships
• The role will report to Procurement Manager APAC
• Key relationships will include:
o Members of Global Procurement unit
o Members of Finance, Legal & Commercial Operations units
o Global Process Owner – Procure to Pay (GPO P2P)
o Senior members from other business units

Requirements
• Experience of process standardisation within a large, multi-layered, global organisation
• Experience of working with diversified pool of suppliers
• Experience of transformational programmes beneficial
• Familiar with Procure-To-Pay process within ERP system
• Positive attitude and comfortable managing ambiguity
• An ability to think innovatively and creatively when faced with difficult situations
• Challenging style, able to deal confidently with objections and difficulties
• Excellent stakeholder management skills
• Excellent communication, both written and verbal in English, Mandarin and preferably Japanese or Korean language.
• Strong personal resilience
• Experience of Oracle Fusion, SAP, Vendor Master Data, Amber Road, Readsoft or Concur beneficial
• Analytical, results-orientated
• Understanding of IT interaction between process and related systems
• A strong procurement background with additional supply chain experience
• University Degree

Finance at AVEVA

Our team of almost 500 Finance professionals are central to AVEVA’s £1bn+ business. We cover everything from procurement and FP&A to sales forecasting and internal risk management, and we’re playing a leading role in our company’s transition to a subscription-based business model.

AVEVA is laying the groundwork for serious, sustainable growth, meaning there’s a lot for the team to do – and a lot of interesting opportunities. We’ve got a skilled and well-staffed team, strong leadership with a clear vision, and a big role to play in the business’s transformation: it’s a great time to be joining us!

Find out more: https://www.aveva.com/en/about/careers/

AVEVA requires all successful applicants to undergo and pass a comprehensive background check before they start employment.  Background checks will be conducted in accordance with local laws and may, subject to those laws,  include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check.  Certain positions dealing with sensitive and/or third party personal data may involve additional background check criteria.

AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.
 
Come and join AVEVA to create the transformative technology that enables our customers to engineer a better world.