Procurement Projects Manager

Purpose of Classification:

The purpose of this classification is to manage and coordinate special projects related to procurement for an assigned department.  

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Manages, directs and evaluates responsible staff; oversees and dictates employee work schedules to ensure adequate coverage and control; reviews and approves timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; completes employee performance appraisals; assigns and directs work; and trains and develops staff in operations, policies, procedures, processes, local, state and federal laws and procurement best practices.

Manages special projects for department management; assists with establishing short and long-term goals; outlines department objectives; analyzes and evaluates statistical, management and other data and information; prepares need and impact analysis; identifies issues and discrepancies; and makes recommendations.

Develops, processes and maintains department budget or general financial management; reviews invoices for accuracy, matches with purchase orders; enters budget data into computer; assists with budget preparation; provides budgetary input and assists in forecasting revenues/expenditures; enters daily revenue into computer and generates revenue reports; reviews monthly budget analysis reports; monitors expenditures to ensure compliance with approved budget; processes budget transfers as needed; reconciles payable records with Finance Department records prepares bank deposits; coordinates internal accounting activities; maintains current balances for accounts; and maintains departmental petty cash funds.

Conducts and participates in/on a variety of task forces, meetings, committees, and/or training sessions;  develops, plans, organizes and conducts departmental workshops; attends outside business community and local municipalities procurement events; represents and markets Purchasing and Contracting. develops programs for the department while functioning as project lead in collaboration with other County departments to maintain departmental day-to-day operations.

Creates and edits department policies/procedures and training manual; manages, reviews, and participates in the collection and/or processing of data and/or information; prepares and reviews a variety of related reports, statements, and communications; and audits a variety of data for quality control purposes.

Conducts and prepares  critical information for budget committee and Board of Commissioners; responds to sensitive, complex and critical correspondence related to assigned projects; reviews and approves minutes of project related meetings; and responds to request for information and provides subject-matter-expertise/guidance to other departments, consumers, general public, and/or outside agencies.

Reports and maintains departmental performance measures; reviews and tracks Key Performance Indicators (KPIs); plans, organizes and collaborates with other County departments to maintain departmental day-to-day operations; develops and maintains a variety of documentation associated with department operations within designated timeframes and per established procedures; assists with the implementation and processing of departmental manuals, reports; and files; disseminates, maintains and stores hardcopy records.

Adds/deletes computers to/from network; manages user and email accounts and passwords; monitors network settings, network software, and drivers; and maintains databases and a variety of server software.

Minimum Qualifications:

Bachelor’s degree in Business Administration, Finance, Management, Public Administration, Public Relations, Education or a related field; six years of experience in management, administration, research, technical writing, public relations, project coordination, or educational instruction training; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required:  Must possess and maintain a valid Georgia driver’s license.