Procurement Operations Specialist

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San Francisco, CA
Marketing Tech • Business Intelligence
The Role

FocusKPI is looking for a Procurement Operations Specialist to join the one of our clients, a high-tech, SaaS company. 
As a Procurement Operations Specialist, you’ll work closely with stakeholders, legal, and finance teams to support operational procurement and travel/expense functions, driving automation and efficiency in a high-paced environment.
Work Location: Remote - anywhere in the US
Duration: 11-12 months contract 
Pay Range: $25/hr to $33/hr
Responsibilities:
Operational Procurement (90%):

  • Ticket Management: Efficiently triage and resolve requests, issues, and escalations, ensuring SLA compliance and accuracy in ticket documentation.
  • Purchasing: Manage end-to-end procurement tasks, low dollar deals, including NDAs, RFPs, TPRAs, and contract negotiations, PR-PO Cycle, chasing approvals ensuring seamless execution.
  • Supplier Onboarding: Collaborate with cross-functional teams to facilitate supplier onboarding, ensuring compliance and efficiency.
  • P-Card Payments & Expense Audits: Review and reconcile P-card requests, audit expenses, and manage credit card maintenance, ensuring compliance and financial accuracy.
  • Employee Onboarding/Exits: Support procurement, travel, and expense processes during employee transitions, ensuring policy adherence.

Procurement Transformation projects (10%):

  • Automation Implementation: Identify opportunities to introduce automated tools and systems in procurement processes.
  • Analytics & Reporting: Maintain comprehensive reporting to monitor KPIs, analyze trends, and drive data-driven decisions.
  • Project Management: Prioritize and manage concurrent projects, ensuring timely delivery and alignment with organizational goals.

Requirements:

  • 1-3 years of procurement or analytical work experience.
  • Demonstrated proficiency in Microsoft Excel, Google Sheets.
  • Procurement Operations Expertise: Proven track record in procurement operations with ERP systems, preferably Oracle Fusion/Cloud.
  • Contract Administration: Experience in contract review and approval, ensuring compliance with procurement policies.
  • Project Management: Strong organizational skills to manage complex projects independently.
  • Data Analysis: Proficiency in data analysis, with experience in tools like Excel, Google Sheets, and Alteryx.
  • Communication & Collaboration: Strong written and verbal communication skills, with experience in cross-functional collaboration.
  • Adaptability and Agility: Ability to learn and take on additional responsibilities as the procurement team grows, agility to switch tasks according priorities.
  • Strong problem-solving and troubleshooting skills.
  • Ability thrive in fast paced environment

Nice to haves:

  • Experience with ticketing systems (e.g., ServiceNow) and expense tools (e.g., Concur), Alteryx, Tableau.
  • Strong critical thinking skills and a proactive learning attitude
  • Experience in T&E, expense reports, expense audits

Applications/Systems Supported in role:

  • ERP: Oracle Fusion/Cloud (Procurement, AP, Reports & Analytics)
  • Business Management: G-Suite (Email, Spreadsheet, Slides, Forms), Slack, Zoom
  • Applications: Dropbox, Paper, Capture, Dropbox Sign, DocSend, Dropbox Dash
  • Expense Management: Concur, Forma
  • Credit Card Management: Banking system applications
  • Business Analytics: Oracle Analytics Cloud, Tableau, Alteryx
  • Issue Resolution: ServiceNow
  • Robotic Process Automation: UIPath
  • Other: ScoutRFP, Globality, Amazon Business / Marketplaces

 

Thank you!

FocusKPI Hiring Team

Founded in 2010, FocusKPI, Inc. (FocusKPI) is a data science and technology firm specializing in predictive analytics practice and methodologies. FocusKPI is a US company headquartered in Silicon Valley, California, with an East Coast office in Boston, Massachusetts.

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The Company
HQ: Santa Clara, CA
31 Employees
On-site Workplace
Year Founded: 2010

What We Do

FocusKPI brings deep domain experience in business and marketing analytics to enable our clients to unlock growth-driving insights from data. We help our clients develop action-oriented analytics and data science products that are customized to company-specific needs and integrated into their platforms for ongoing use. Our Accelerators, a toolbox of frameworks and models built over 10+ years, fast-track projects by capitalizing on our experience.

Capabilities:
Predictive Analytics
AI / Machine Learning
Measurement
Text Analysis

Key Industries Served:
Retail Media
B2B & B2C Sales, Marketing, and Merchandising
Software & Applications

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