Procurement Operations Analyst_Purchase Order creation

At FLS, we are committed to shaping the future of the mining industry. For over 140 years, we have been at the forefront of innovation, delivering full flowsheet technology and services that drive efficiency and sustainability.

Role Overview

We are looking for a detail-oriented team member to support day-to-day procurement activities, with a primary focus on converting Purchase Requisitions (PRs) into Purchase Orders (POs) for Global Indirect Procurement. In this global role, you will review approved requisitions, check that the required information and supporting documentation are available, and create accurate Purchase Orders in the ERP system in line with established procedures. You will work closely with internal requestors, buyers, and other stakeholders to resolve routine queries, follow up on missing information, and support timely and compliant procurement operations.

Key Responsibilities

PR-to-PO Processing

·       Review Purchase Requisitions and check that required information and supporting documentation are complete before processing.

·       Convert PRs into Purchase Orders in the ERP system in accordance with established procedures and service timelines.

·       Verify key PO details against the approved requisition and available supporting documents, including supplier, description, quantity, price, currency, delivery details and cost allocation, as applicable.

·       Check that the required approvals are in place before creating or issuing a PO, and follow the established approval workflow.

·       Contact internal requestors or buyers to obtain missing information or clarify inconsistencies before processing.

·       Issue or transmit Purchase Orders to suppliers in line with the applicable process.

·       Monitor pending PRs and POs, follow up on outstanding items, and keep relevant stakeholders informed of status.

·       Identify discrepancies or exceptions and refer them to the appropriate buyer or stakeholder for resolution.

PO Maintenance and Stakeholder Support

·       Support routine PO updates, changes, or cancellations only when the required approval and supporting documentation are available.

·       Coordinate with internal requestors, buyers, and Finance / Accounts Payable to resolve routine PO-related queries.

·       Track open items and follow up with relevant stakeholders to support timely resolution.

Process Compliance and Team Support

·       Follow procurement policies, approval workflows, and segregation-of-duties requirements.

·       Maintain accurate records and supporting documentation for audit and reporting purposes.

·       Respond to routine queries related to PR-to-PO processing.

·       Escalate incomplete requests, non-standard cases, and issues requiring further review or approval.

Key Interfaces

Internal: Business Requestors, Budget Owners across business areas, Buyers, Regional Procurement Teams, Finance / Accounts Payable, and the Global Indirect Procurement team.

What You Bring

·       Previous experience in an administrative, transactional, or back-office role is an advantage.

·       Basic understanding of procurement processes, Purchase Requisitions, Purchase Orders, or invoice processing is an advantage.

·       Computer skills and confidence working with business systems (example: Oracle, Dynamics, Epicor, Coupa).

·       Good attention to detail and accuracy when processing transactions.

·       Ability to follow established procedures and work with repetitive tasks.

·       Good communication skills and a collaborative approach.

·       Ability to organize daily tasks, meet deadlines, and follow up on pending items.

·       Willingness to learn and adapt to new systems and processes.

·       Good written and spoken English.

·       Experience in a global matrix organization is preferred.

Location: Bucharest , Romania (Global Scope)

Department: Global Indirect Procurement

Total salary range incl. variable pay: 142.000 - 189.000 gross. The placement within the salary range will be assessed during the recruitment process based on the candidate’s skills, competencies, knowledge, and relevant experience.

We offer all employees access to a dedicated recognition platform, empowering you to celebrate achievements, share appreciation, and stay connected globally.

We offer all employees access to a dedicated recognition platform, empowering you to celebrate achievements, share appreciation and stay connected globally.