Procurement Operations Analyst_Good Receipt Note creation

At FLS, we are committed to shaping the future of the mining industry. For over 140 years, we have been at the forefront of innovation, delivering full flowsheet technology and services that drive efficiency and sustainability.

Role Overview

We are looking for a detail-oriented Procurement Operations Administrator to support day-to-day procurement activities, with a primary focus on Goods Receipt Note (GRN) processing for Indirect Procurement.

In this global role, you will support internal customers by ensuring that goods and services receipts are accurately recorded in the ERP system based on confirmation from the relevant business stakeholders. You will work closely with internal requestors, Finance, and Accounts Payable to support accurate and timely invoice processing and payment, while ensuring compliance with established procedures and contributing to the efficiency of global indirect procurement operations.

Key Responsibilities

GRN Operations

·       Process Goods Receipt Notes (GRNs) in the ERP system based on confirmation that goods or services have been received.

·       Check GRN requests against Purchase Orders and supporting documentation.

·       Follow up with internal requestors to obtain missing information or confirmation of receipt.

·       Monitor pending GRNs and follow up on outstanding items.

·       Identify and report discrepancies between Purchase Orders, receipt confirmations, and supporting documents.

·       Ensure procurement transactions are processed accurately and in accordance with established procedures.

Purchase Order and Invoice Support

·       Follow up on missing GRNs and other documentation required for invoice processing.

·       Coordinate with Finance, Accounts Payable, and internal stakeholders to resolve routine invoice discrepancies related to goods or services receipts.

·       Track pending items and follow up with the relevant stakeholders to ensure timely resolution.

Process Compliance and Team Support

·       Ensure GRN activities follow company policies and maintain segregation of duties and approval workflows.

·       Ensure that relevant documentation is properly maintained for audit purposes.

·       Respond to routine queries related to GRN processing.

·       Escalate exceptions or issues that require further investigation or approval.

Key Interfaces

Internal: Business Requestors, Budget Owners across business areas, Finance / Accounts Payable, Regional Procurement Teams, and the Indirect Procurement team.

What You Bring

·       Previous experience in an administrative, transactional, or back-office role is an advantage.

·       Basic understanding of procurement processes, Purchase Orders, GRNs, or invoice processing is an advantage.

·       Computer skills and confidence working with business systems (example: Oracle, Dynamics, Epicor, Coupa).

·       Good attention to detail and accuracy when processing transactions.

·       Ability to follow established procedures and work with repetitive tasks.

·       Good communication skills and a collaborative approach.

·       Ability to organize daily tasks, meet deadlines, and follow up on pending items.

·       Willingness to learn and adapt to new systems and processes.

·       Good written and spoken English.

·       Experience in a global matrix organization is preferred.

Location: Bucharest, Romania (Global Scope)

Department: Global Indirect Procurement

Total salary range incl. variable pay: 142.000 - 189.000 gross. The placement within the salary range will be assessed during the recruitment process based on the candidate’s skills, competencies, knowledge, and relevant experience.

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