RMIT Vietnam is seeking a Procurement Officer supports and optimizes procurement operations at RMIT Vietnam, serving as a key functional user of procurement systems while managing procurement-related inquiries, reporting, and process governance to ensure efficient and compliant purchasing activities. Based within the Central Procurement team, the role also coordinates sourcing events, procure-to-pay processes, stakeholder engagement, training initiatives, and operational projects to deliver value-for-money outcomes and continuous improvement across the University.
WHY JOIN RMIT VIETNAM?
At RMIT Vietnam, international exposure meets real-world impact through strong industry and government collaboration. Working at RMIT means building a meaningful career while creating impact in a high-performing environment.
Further insight into our mission, impact and global connections is available in the RMIT Vietnam Profile.
WHAT WE OFFER
Competitive remuneration VND package for Vietnamese candidates.
13th month Tet bonus
Private Health insurance for you and your family, plus Personal Accident Insurance
Other benefits
Generous annual leave, sick leave, volunteer leave and public holidays (Christmas and Tet Holidays)
Professional development and career advancement
Access to state-of-the-art facilities and resources
A vibrant and diverse campus life and more!
POSITION SUMMARY
Procurement Officer is responsible for functional role in the RMIT financing system of the procurement related processes. The position also executes the procurement enablement and operational projects directed by the Procurement Operations and Enablement Manager.
Key Accountabilities Summary
1. Procurement functional system support
- Perform the assigned role in the RMIT financing system to support the procurement related business process.
- Represent department to communicate with stakeholders on the queries related to procurement function on systems including but not limited to Workday, Travel systems, Service Connect, Service Now.
- Distribute and follow-up with internal team members to ensure standard service level for procurement functional systems.
- Maintain effective enquires allocation and response/communication with stakeholders on procurement functional system.
- Coordinate to check-up and update procurement information on the RMIT Vietnam Service Connect site according to the University’s policies and procedures.
2. Procurement enablement & operational projects support
- Conduct the sourcing events centrally managed by Procurement department following the Quotation procedure.
- Execute the procure to pay administrative activities such as purchase requisitions, purchase order, contract documentation, payment to supplier on ERP system (Workday).
- Assist the department in delivering the training campaigns on procurement policy and other related special projects.
- Run & analyse regular and ad-hoc procurement related reports to support the decision-making process on procurement, supplier, governance and enablement strategies.
- Prepare internal and external documentation as instructed by the strategic sourcing team in accordance with RMIT policies on procurement and strategic sourcing including but not limited to Tender documents, Strategic procurement plan, Procurement process report and service/good agreement.
- Provide secretarial/logistic support and facilitate the department meetings such as regular departmental meeting, project meetings.
- Contribute to the annual continuous improvement initiatives.
- Collaborate with team members to promote the team values and enhance the team brand in the university setting.
Key Selection Criteria
- Business Administration undergraduate’s degree or relevant.
- Min 2-year work experience in the similar or Business Development position.
- Proven experience of coordinating and execute project and reporting work with complex stakeholder matrix and external parties such as consultants, contractors.
- Well-developed skilled in drafting, writing business reports and letters.
- Proficient IT skills including the use of email, MS office, and other office software. Experience in Procure to Pay (P2P) system and process is a plus.
- Excellent reporting documentation skill including reporting and project dashboard using related software.
- Experience in customer service environment.
- Demonstrated ability to work in a team environment.
- Strong interpersonal and negotiation skills, including the ability to communicate effectively with a wide range of people.
- Appointment to this position is subject to passing Working with Children check.
- Ability to display appropriate behaviours in line with the position, RMIT Values and RMIT Leadership Model.
More information is available in the Job Description.
HOW TO APPLY
To be considered for this role, it is mandatory to submit both a resume and a cover letter. Please click on the 'Apply' link provided in this Job Ads to initiate the application process.
Please note that we will be running a rolling recruitment process, so please apply as soon as possible.
Compliance Requirements
All academic appointments at RMIT Vietnam must meet University and local regulatory requirements, including English proficiency, background checks, and (for international candidates) eligibility for a work permit.
English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS (General) with a score of at least 5.5 (or equivalent, as outlined in the Recruitment, Selection and Onboarding Guidelines).
Further guidance will be provided during the recruitment process.
RMIT UNIVERSITY COMMITMENT
RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.
IMPORTANT NOTICE:
Please ensure that your application is submitted through our Workday system on the RMIT Careers page. We do not accept applications through other means.
RMIT Vietnam will never request any fees or payments during the application process. Be vigilant about scams asking for payment to apply.
For any questions or support, feel free to reach out to our Talent Acquisition team at [email protected]
#RMITVietnam
RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community. As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.
https://www.rmit.edu.vn/about-us
Skills Required
- Undergraduate degree in Business Administration or a relevant field
- At least 2 years of experience in a similar role or business development
- Experience coordinating and executing projects and reporting with complex stakeholder groups and external parties
- Strong drafting and business report and letter writing skills
- Proficiency with email, Microsoft Office, and other office software
- Experience with procure-to-pay systems and processes
- Experience preparing reports and project dashboards using relevant software
- Experience in a customer service environment
- Ability to work effectively in a team environment
- Strong interpersonal and negotiation skills
- Ability to pass a Working with Children check
- English proficiency equivalent to IELTS General 5.5 or higher
- Eligibility to meet background check and work permit requirements where applicable
What We Do
RMIT University is a global university of technology, design, and enterprise that focuses on industry-connected learning and research.
