Position Summary: The Procurement Manager is responsible for overseeing Foundation Communities' procurement function and ensuring the efficient, compliant, and cost-effective acquisition of goods and services. This role leads procurement operations, vendor management, purchasing policies and procedures, and administration of the organization's Procure-to-Pay (P2P) system.
The Procurement Manager works closely with department leaders to support purchasing needs, improve procurement processes, manage strategic sourcing initiatives, and ensure compliance with organizational policies, funding requirements, and regulatory standards. The role also provides training and guidance to employees on procurement practices and serves as a key resource for contract and vendor management.
Essential Duties and Responsibilities
Procurement Strategy & Operations
- Lead and manage organization-wide procurement activities for Foundation Communities and affiliated entities.
- Develop, implement, maintain, and communicate procurement policies, procedures, standards, and best practices that promote efficiency, compliance, and cost-effectiveness.
- Identify cost-saving opportunities, process improvements, and strategic sourcing initiatives.
- Collaborate with organizational leadership to develop and implement purchasing strategies that support operational goals.
- Oversee and manage Procurement staff member.
Procure-to-Pay (P2P) System Administration
- Coordinate the implementation, administration, training, and continuous improvement of ProcureDesk, the organization's Procure-to-Pay (P2P) system.
- Develop and maintain procurement workflows, approval structures, internal controls, and reporting processes.
- Ensure procurement records, documentation, and purchasing data are accurate, complete, and readily accessible.
- Partner with Accounting, and IT teams to support system enhancements, process automation, and reporting capabilities.
- Oversee P-Card programs and processes, including card issuance, account maintenance, spending limits, coding updates, reconciliation procedures, and policy compliance.
Vendor Management & Strategic Sourcing
- Develop, maintain, and oversee a preferred vendor program that promotes quality, value, service, and regulatory compliance.
- Build and maintain positive vendor relationships and proactively monitor vendor performance and utilization.
- Support competitive procurement processes, including Requests for Proposals (RFPs), Requests for Quotes (RFQs), bid evaluations, negotiations, and vendor selection activities.
- Maintain procurement and contract templates and provide guidance and support to departments conducting solicitation processes.
- Promote and maximize the use of cooperative purchasing agreements and other strategic sourcing opportunities.
- Coordinate vendor onboarding and maintain required vendor documentation, including insurance certificates, compliance records, and other contractual requirements.
- Communicate regularly with vendors to ensure documentation remains current and organizational standards are met.
Procurement Compliance & Risk Management
- Ensure procurement compliance with federal, state, local, grant, and organizational procurement requirements.
- Monitor procurement activities for appropriate documentation and approval.
- Support audits and provide procurement-related reporting and records.
- Maintain knowledge of procurement regulations and industry best practices.
Training & Internal Support
- Develop and deliver procurement training for staff and managers.
- Serve as the organization's subject matter expert on procurement policies, procedures, and systems.
- Provide guidance and consultation on purchasing, contracts, and vendor selection.
- Support departments in identifying procurement solutions that balance cost, quality, and operational needs.
Other Responsibilities
- Prepare reports, analyses, and recommendations related to procurement activities.
- Collaborate with leadership on organizational purchasing strategies.
- Perform other duties as assigned.
Minimum and Preferred Qualifications
- Bachelor's degree in Business Administration, Supply Chain Management, or a related field; or equivalent combination of education and experience.
- Five (5) years of progressively responsible procurement, purchasing, or supply chain experience.
- Strong knowledge of procurement principles, contract management, and vendor negotiations.
- Advanced proficiency with Microsoft Excel, Word, and Outlook.
- Excellent organizational, analytical, and communication skills.
- Experience with ProcureDesk or other Procure-to-Pay (P2P) systems and workflow management.
- Experience with NetSuite, Sage Intacct or similar ERP systems preferred
- Experience working in nonprofit, affordable housing, government, or grant-funded environments preferred
- Knowledge of federal procurement requirements, including Uniform Guidance (2 CFR Part 200).
- Professional procurement certification (CPPB, CPPO, CPSM, or similar) preferred.
Working Conditions / Physical Requirements: Constantly: Sitting, standing, walking, computer use, keyboarding, and communicating with staff, vendors, and external partners. Frequently: Reviewing procurement records, negotiating with vendors, conducting training, and participating in meetings. Occasionally: Lifting or carrying up to 30 pounds, bending, reaching, pushing/pulling, and traveling between Foundation Communities locations or vendor sites.
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
Foundation Communities provides an excellent benefits package including employer paid health benefits, 401(k) investment opportunity, Employee Assistance Program, paid time off, and paid holidays.
Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.
Employee Signature: _________________________ Date: ____________________
Print Name: ______________________________
Skills Required
- Bachelor's degree in Business Administration, Supply Chain Management, or a related field, or equivalent combination of education and experience
- Five years of progressively responsible procurement, purchasing, or supply chain experience
- Strong knowledge of procurement principles, contract management, and vendor negotiations
- Advanced proficiency with Microsoft Excel, Word, and Outlook
- Excellent organizational, analytical, and communication skills
- Experience with ProcureDesk or other Procure-to-Pay systems and workflow management
- Experience with NetSuite, Sage Intacct, or similar ERP systems
- Experience working in nonprofit, affordable housing, government, or grant-funded environments
- Knowledge of federal procurement requirements, including Uniform Guidance (2 CFR Part 200)
- Professional procurement certification such as CPPB, CPPO, CPSM, or similar
What We Do
Foundation Communities is a local, homegrown nonprofit. We provide affordable, attractive homes and free on-site support services for thousands of families with kids, as well as veterans, seniors, and individuals with disabilities. We offer an innovative, proven model that empowers our residents and neighbors to achieve educational success, financial stability, and healthier lifestyles. We own and operate 28 communities all over Austin and in North Texas.
