Procurement Lead

VIVA Railings is seeking a detail-driven Procurement Lead to own our purchasing operations from purchase order issuance through delivery confirmation. This role is essential to keeping our fabrication and project schedules on track, ensuring the vendors we rely on meet VIVA’s standards for cost, quality, and reliability. As Procurement Lead, you will build the frameworks — vendor qualification, performance tracking, risk assessment — that let VIVA source with confidence as we scale, all while upholding our core values of Unyielding Integrity, Unwavering Commitment, Uncompromising Excellence, and Collective Responsibility.

VIVA Railings leads the industry in innovation, designing decorative metal and glass railing systems that redefine commercial spaces with safety, elegance, and distinctive design. Our commitment is not only to meet industry standards but to exceed them, pushing the boundaries of what’s possible in architectural design. If you are driven by innovation and want to contribute to a company that values creativity and forward-thinking, VIVA Railings is your next career step.

• Purchase Order Management: Manage the purchase order process end-to-end, from PO issuance through production tracking, shipment scheduling, and delivery confirmation, ensuring alignment with fabrication and project schedules.
• ERP Ownership: Own the end-to-end purchasing process in the ERP system, including requisition review, PO creation, and PO close-out.
• Approved Vendor List (AVL) Management: Build and maintain an Approved Vendor List — define the criteria and process for qualifying and approving new vendors before onboarding, and periodically re-assess vendors already on it.
• Vendor Performance & Sourcing: Develop vendor performance matrices covering cost, quality, delivery, and responsiveness; use them to drive vendor reviews and sourcing decisions, not just track history.
• Supply Risk Management: Assess vendor and supply risk — single-source exposure, capacity constraints, financial stability — and build contingency/dual-sourcing options where needed.
• Quality Coordination: Coordinate with vendors on quality control procedures, specifications, and product lifecycle issues; escalate non-conformances per the established QC procedure.
• Process Scalability: Identify where current purchasing processes will not hold up under future volume growth, and propose and implement scalable alternatives rather than working around gaps.
• Documentation & Audit Readiness: Ensure purchasing documentation — PO backup, quality documentation, warranty claims — is complete and audit ready.
• Team Direction: Provide day-to-day direction to purchasing assistants; review workload and priorities.
• Cross-Functional Coordination: Partner with Production Control and Warehouse on delivery timing, shortages, and expedites.
• Escalation Management: Escalate at-risk purchase orders to the Purchasing Manager per the established risk/escalation ladder.
• Knowledge Management: Document procurement processes and best practices in the Procurement knowledge base.

• 4+ years of procurement/purchasing experience with demonstrated ownership of vendor management fundamentals, vendor qualification and approval, vendor scorecards, and category or spend analysis.
• Experience managing both domestic and international (offshore) purchase orders preferred.
• Fabrication, construction, or building-products industry experience a plus.