Procurement Lead

Job Title

Procurement Lead

Job Description Summary

The Procurement Lead is responsible for sourcing, evaluating, negotiating procurement events of goods, materials, utilities and building services contracts for multiple clients across Australia. Our clients include federal and state governments as well as private, public and non-profit organisations

Job Description

1.2. Reporting Relationships

This role will report into Head of Procurement. This role will have no direct reports.

1.3. Scope of Role

The Procurement Lead is responsible for sourcing, evaluating, negotiating procurement events of goods, materials, utilities and building services contracts for multiple clients across Australia. Our clients include federal and state governments as well as private, public and non-profit organisations.

1.4. Key Relationships

Internal Relationships: Shared services procurement team, client embedded procurement personnel, account managers, facilities managers, legal, risk, HSE, sustainability, corporate, commercial, bid and transitions team and finance)

External Relationships: Contractors, clients and third-party organisations

1.5. Job Purpose

The purpose is to ensure probity, ethical sourcing practice, streamlined stakeholder management for the timely delivery and diverse supplier engagement as well as year-on-year reduction in controllable operating expenses whilst contributing to a high performing culture.

1.6. Accountabilities

Key Result Area

Major Activities

Cultivate and manage client relationships to thoroughly understand their requirements

• Conduct monthly procurement pipeline meetings
• Develop and annually review the procurement plan and strategies in alignment with client agreement and policies
• Seek opportunities for improved service delivery to the client
• Attend internal meetings as required

Financial acumen

• Analyse client spend
• Understand market trends
• Conduct benchmarking activities
• Commercial evaluation

Conduct market activities

• Collate background data
• Market sounding
• Prepare and execute procurement strategies
• Prepare and compile RFx documentation
• Assist in drafting client specific statement of requirements and service specific scope of works
• Manage conflicts of interest and confidentiality documentation
• Use of eTendering platform
• Collate submissions
• Chair Tender Evaluation Committee Meetings
• Conduct technical and commercial evaluations
• Conduct negotiations in consultation with stakeholders
• Prepare recommendations for client approval
• Draft, issue and execute agreements
• Draft and issue award/ non-award letters
• Conduct debriefs
• Assist in transition-in as required
• Comprehensive records retention

Reporting

• Ad hoc reports on spend, social engagement, supplier capabilities from internal resources
• Monthly client specific contractual reporting – where required

ESG

• Actively participate in C&W ESG targets including conducting modern slavery audits
• Promote engagement with Indigenous owned business and social enterprises
• Ability to align with clients ESG targets and requirements

Other

• Performs other duties as requested by your direct manager
• Occasional requirement to work extended hours during peak times or to assist with major functions/events
• Development of operational standards / playbooks / operating manuals for all aspects of the business

General Responsibilities

• Articulate and live the Cushman & Wakefield culture, model organisational values and required behaviour and hold others (employees and peers) accountable for their actions by identifying and acting on behaviour which is inconsistent with agreed standards
• Comply with all Cushman & Wakefield systems that are in place to meet the ethical sourcing and health and safety obligations of the organisation
• Work safely and avoid placing yourself or anyone else’s health and safety at risk by your acts or omissions
• Comply with Cushman & Wakefield Environmental policies and adhere to procedures and work instructions that are relevant to your activities
• Actively participate within a community or practice group by sharing information and strategies that result in the best outcomes for the client and Cushman & Wakefield
• Understand the Cushman & Wakefield brand and expertise of services delivered to ensure all opportunities to provide a full-service offer to clients and staff is available
• Comply with Cushman & Wakefield policy
• Adherence to client policies.

1.7. Background & Experience

• Procurement Management: at least 3-5 years of experience in procurement, supply chain management, or a related field specific to building services (hard, soft, utilities and panel) and preferably in a managerial or supervisory role. Demonstrated advanced knowledge of the Procurement Life Cycle.
• Client Relationship Management: Proven experience in developing and managing client relationships in complex environments. Previous experience in government agencies would be advantageous.
• Strategic Planning and Execution: Experience in developing and implementing procurement plans and strategies, including annual reviews and adjustments.
• Financial Acumen: Ability to interpret financial data, understanding financial consequences, evaluating financial performance, assessing financial results and proven cost reduction achievements.
• Supplier Diversity: Experience in promoting and engaging diverse suppliers.

1.8. Qualifications & Technical Skills

• BBA/ BE or equivalent advantageous
• Systems and software:

• Advanced MS Office Excel, Word, PowerPoint, eTendering platform, Adobe Sign,
• Intermediate MS Office 265, SharePoint, OneDrive and Teams
• Knowledge PowerBI reporting
• Advantageous Rapid Global, JDE,

Occupation specific capabilities:

• Autonomous
• Attention to Detail
• Planning & Organization
• Time Management
• Ability to shift priorities
• Financial Acumen
• Communicate Effectively
• Business Writing
• Manages Risk & Compliance
• Systems & Data Management

Organisational Core capabilities:

• DRIVEN: We celebrate determination. Our intrinsic motivation, proactiveness, and service attitude outperform expectations for our colleagues, clients, and communities.
• RESILIENT: We tackle challenges with grit. We navigate uncertainty with courage and adapt to deliver impactful outcomes.
• INCLUSIVE: We value curiosity and collaboration. We seek out different perspectives, listen actively and turn feedback into solutions.
• VISIONARY: We foster forward thinking.  Our continuous quest for improvement is guided by our desire to design a better future for our colleagues, clients and communities.
• ENTREPRENEURIAL: We act like owners. We are resourceful, creative, and agile, and we balance competing needs to create impactful solutions for the real estate industry.

As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply. Cushman & Wakefield promotes safety at all times.

INCO: “Cushman & Wakefield”