Procurement Coordinator

​​Job Description

Title: Procurement Coordinator
FLSA Classification: Exempt
Department: Supply Chain
Reports to: Procurement Manager
Salary: $65,000 - $80,000 + Bonus

Date: November 2024

Job Summary:

As the Procurement Coordinator, you will work alongside the planning and production teams to support the Procurement Manager in all aspects of sourcing and procurement. The goal of this position will be to operationalize materials plan, and ensure direct materials are available for production team to ensure company strategic goals are met. This is a remote role with up to 5% travel.

Supervisory Responsibilities:

• This position does not have direct supervisory responsibilities but will be a process owner and collaborate closely with cross-functional teams.

Duties/Responsibilities:

• Ensure purchase orders are created, reviewed, and entered into the system in a timely manner, ensuring accuracy and compliance with procurement standards
• Serve as the primary liaison between suppliers and internal teams, addressing and resolving issues related to quality, delivery delays, and invoicing discrepancies
• Maintain data such as lead times, quotes and other items across suppliers
• Maintain accurate ERP transactions
• Identify and work with leadership to improve workflows
• Identify potential risks and opportunities in the market and collaborate with leadership to develop mitigation strategies
• Maintain accurate records of purchase orders, supplier communications, materials demand and material delivery schedules
• Collaborate with cross-functional teams, including production, logistics, and finance, on special projects, business objectives, and material requirements planning to ensure alignment and efficiency across departments
• Generate and monitor supplier performance metrics such as on-time delivery, quality compliance, cost competitiveness, and lead times to ensure suppliers meet contractual obligations and business needs
• Identify, implement, and track improvements to procurement workflows aimed at reducing lead times, improving cost efficiency, and enhancing overall procurement productivity
• Evaluate and report on key procurement KPIs and metrics such as purchase order accuracy, supplier lead time, cost savings, and supplier compliance to drive continuous improvement
• Identify and evaluate procurement tools, software, and automation platforms to improve procurement workflows, enhance data accuracy, and streamline supplier communications
• Ad hoc requests from leadership

Required Skills/Abilities:

• Understands procurement concepts
• Ability to effectively collaborate cross functionally
• Develop creative solutions to complex problems
• Clearly communicate results of analysis in verbal and written format
• Ability to use data software such as Excel, Google Sheets, and PowerBI
• Excellent communication, procurement, and organizational skills.
• Meet deadlines and work under pressure, with limited supervision
• Well-organized and high level of attention to detail.
• Strong interpersonal skills to build strong relationships with key internal customers
• Ability to thrive in fast paced environment
• Motivated to make a difference and contribute to the company's growth and success

Education/Experience:

• Education: Bachelor's degree in Supply Chain Management, Business, Engineering or a related field is preferred, but not required
• Education: Certification from APICS or ISM is desired but not required
• Experience: Minimum 2 years of Procurement or Sourcing experience

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.