Procurement Coordinator

Help Deliver the Kalahari Experience  

At Kalahari Resorts & Conventions, we don’t just create vacations—we craft unforgettable experiences. Home to America’s Largest Indoor Waterparks, our African-inspired resorts offer world-class dining, luxurious spas, thrilling entertainment, and cutting-edge convention centers that redefine hospitality.  

But we’re more than a resort. As a family-owned company, our Promise is simple: Lead with Love. This means caring deeply for our guests, associates, and communities—treating people like family, giving back generously, and creating spaces where everyone feels valued.  

Through our partnership with charity: water, we’re also committed to bringing clean water to one million people in Africa.  

Procurement Coordinator 

Kalahari Resorts & Conventions is seeking a Procurement Coordinator. In this role, you will be responsible for supporting procurement operations, inventory management, system administration, and vendor onboarding activities. You’ll play a critical role in the successful implementation and ongoing maintenance of BirchStreet and IMS platforms, ensuring accurate setup of products, vendors, inventory locations, and purchasing data across the organization.

As part of our leadership team, you’ll embody our Promise to Lead with Love—guiding, supporting, and inspiring associates while delivering extraordinary guest experiences. You’ll support both the guest and associate experience by ensuring critical supplies, equipment, and products are available when needed to keep resort operations running smoothly. Through organization, accuracy, and collaboration, you’ll help empower associates to provide outstanding service and memorable experiences for every guest.

Pay Rate -  $18 - $22/Hr.

Key Responsibilities  

• Maintain accurate inventory, vendor, and product information across all systems.
• Populate and manage inventory locations and storage areas.
• Assist with inventory counts, cycle counts, audits, and discrepancy investigations.
• Support inventory reporting, usage analysis, and process improvements.
• Coordinate with operational departments to minimize shortages, overstock situations, and obsolete inventory.
• Organize, track, and schedule inbound shipments.
• Maintain accurate purchasing, receiving, and shipment records.
• Assist with receiving-related documentation and invoice reconciliation.
• Ensure alignment between purchasing, receiving, and inventory systems.

•  Administer and maintain BirchStreet procurement software.
• Link products to approved vendors and maintain item master data.
• Create, update, and maintain order sheets for departments and outlets.
• Monitor open purchase orders and run purchasing and usage reports.
• Submit vendor documentation and support supplier onboarding processes.
• Coordinate purchasing activities with department managers and end users.

What We’re Looking For  

• High School Diploma or GED required.
• 2-5 years of purchasing, inventory control, procurement, and warehouse experience. Purchasing/inventory experience in food and beverage environment is strongly preferred.
• Strong organizational skills with the ability to manage multiple priorities.
• Exceptional attention to detail and data accuracy.
• Proficiency in Microsoft Excel and related business applications.
• Strong written and verbal communication skills.
• Ability to train and support end users.
• Basic understanding of purchasing, inventory management, and supply chain processes.
• Ability to work independently and collaboratively.
• 1-2 years of hospitality, resort, hotel, restaurant, or distribution experience strongly preferred.
• Experience with BirchStreet or similar procurement software is helpful.
• Experience supporting system implementations.

Preferred Requirements

• Experience with pre-opening in a hospitality or resort environment.

• Associate's or Bachelor's degree in Business, Supply Chain, Hospitality, or related field preferred.

Physical Requirements

• Ability to sit, stand, walk, and move throughout the property for extended periods.
• Ability to work in warehouse, receiving, and office environments.
• Ability to communicate effectively with associates, vendors, and management.
• Ability to lift and move materials as needed within established safety guidelines.
• Must be flexible to work weekends, holidays, and varied schedules when business needs require.

A Sampling of Our Benefits  

Our team enjoys a comprehensive benefits package, including:  

• Career growth opportunities with promotion from within  

• 401(k) matching, paid time off, and holiday compensation  

• Health, dental, and vision coverage for full-time associates  

• Employee appreciation events, discounts, and perks at all resorts  

• Education assistance programs to help advance your career  

Be Part of Something Extraordinary  

At Kalahari, we believe the best leaders Lead with Love—because love builds trust, inspires growth, and creates experiences that last a lifetime. That’s why we’re proud to be recognized by Forbes as one of America’s Best Midsize Employers, America’s Best Employers for Women, and by USA TODAY as the #1 Best Indoor Water Park.  

Here, careers thrive, innovation is encouraged, and every day brings new opportunities to create meaningful moments. Whether you’re delivering guest service, crafting memorable meals, or leading a team, your work makes a real impact.  

| Wisconsin Dells, WI | Sandusky, OH | Pocono Manor, PA | Round Rock, TX | Spotsylvania County, VA |  

Kalahari Resorts & Conventions is an Equal Opportunity Employer.