Procurement Coordinator

Compensation Grade:

Compensation Details:

Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions).

Department

Job Description:

Responsibilities

Health Research, Inc. is seeking a Procurement Coordinator to coordinate post-award procurement operations, contract execution and management, quality assurance, and public health infrastructure activities within the Division of Public Health Infrastructure (DPHI).

This position plays a key role in coordinating the implementation and management of public health funding opportunities after award selection, including coordinating contract execution activities, monitoring deliverables and reporting requirements, coordinating and monitoring operational workflows, and ensuring compliance with State, federal, and HRI requirements.

The Procurement Coordinator will work closely with DPHI program staff, grants management, subcontract management, contractors, and administrative teams to strengthen operational effectiveness, improve communication and coordination, and support accessible funding practices across New York State. The position will also be responsible for leading quality assurance activities, making recommendations for process improvement initiatives, developing and maintaining tracking and reporting systems, stakeholder engagement, technical assistance, and development of operational tools, procedures, and workflows that improve transparency, accountability, efficiency, and overall program operations.

Minimum Qualifications

A Bachelor’s degree in a related field and three years of procurement coordination experience; OR an Associate’s degree and five years of such experience; OR seven years of such experience. A Master’s degree in a related field may substitute for one year of the such experience.

Preferred Qualifications

• Experience supporting post-award procurement activities, contract execution, subcontract management, or grants administration within a public health, governmental, nonprofit, or community-based organization.

• Experience developing, implementing, or maintaining operational procedures, tracking systems, standard operating procedures (SOPs), templates, or workflow tools.

• Experience analyzing programmatic, operational, procurement, or performance data to support reporting, monitoring, and continuous quality improvement initiatives.

• Experience managing multiple projects, timelines, priorities, and competing deadlines in a fast-paced environment.

• Proficiency using SharePoint, Smartsheet, APPLY ®, SurveyMonkey Apply, or other grants management, project management, or workflow tracking systems. 

Conditions of Employment

Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.

Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position.

Travel up to 25% of the time will be required.

The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.

This position is eligible for a hybrid work schedule, with a combination of onsite and remote work.

HRI participates in the E-Verify Program.  

Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans

www.healthresearch.org

About Health Research, Inc.

Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.

HRI offers a robust, comprehensive benefits package to eligible employees, including:

• Health, dental and vision insurance - Several comprehensive health insurance plans to choose from;

• Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit;

• Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave;

• Tuition support - Assistance is available for individuals pursuing educational or training opportunities;

• Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses;

• Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally;

• And so much more!

Work Location Expectations

At HRI, the nature of hybrid and onsite work varies by position. Some roles require full onsite presence, while others allow a hybrid schedule. Managers determine the specific telecommuting expectations for each role based on operational needs and job responsibilities. If designated as hybrid, you will divide your time between working remotely and reporting onsite. Regardless of telecommuting status, all HRI employees must live within a reasonable commuting distance of their official work location and must reside in one of the following states: New York, New Jersey, Connecticut, Massachusetts, or Vermont.