Procurement Coordinator - Indirect Spend

WHO WE ARE

KNAPP brings new technology to warehouse automation. 

The KNAPP Group is a global provider of intelligent automation solutions for intralogistics and manufacturing, specializing in the sectors healthcare, fashion/apparel, general retail, food retail, industry and service. We live and breathe automation. We, more than 8,000 employees of the KNAPP Group across over 60 locations worldwide, shaping the future-oriented intralogistics industry, are dedicated to making complexity simple.

One of KNAPP’s primary goals is to use continuous innovation to drive warehouse automation forward, always with the specific needs of the customers in mind. KNAPP Group’s unrelenting development activity is evident in everything from automated order picking systems and continuing refinement of container handling technology to its state-of-the-art, industry leading software solutions.

WHAT YOU GET TO DO

The Procurement Coordinator is responsible for supporting daily procurement operations through purchase request processing, purchase order management, supplier communication, goods receiving, invoice reconciliation, and general procurement administration. 
 The role ensures timely and accurate procurement transactions while maintaining compliance with company policies, project requirements, and financial controls.

Essential Functions and Responsibilities: To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Procurement Administration

• Process Purchase Order Requests (PORs) and review submissions for completeness and accuracy.
• Create, manage, and modify Purchase Orders in SAP.
• Request quotations from suppliers as required.
• Support supplier onboarding and maintenance of vendor master data.
• Coordinate order confirmations and delivery schedules.
• Assist internal stakeholders with procurement-related inquiries.
• Maintain procurement documentation and records.

Receiving & Invoice Processing

• Receive goods and services in SAP.
• Perform invoice matching and reconciliation between Purchase Orders, receipts, and supplier invoices.
• Resolve discrepancies related to pricing, quantities, deliveries, and invoicing.
• Support processing within SAP, Basware, AFI, and other approved systems.
• Assist with month-end and year-end procurement activities.

Supplier & Stakeholder Support

• Communicate with suppliers regarding quotations, orders, deliveries, and invoice issues.
• Support issue resolution between suppliers and internal customers.
• Maintain professional supplier relationships.
• Escalate supply or service concerns when appropriate.

Compliance & Continuous Improvement

• Ensure compliance with procurement policies, approval workflows, and financial controls.
• Support Lean Waiver and approval processes when required.
• Maintain accurate procurement data and documentation.
• Identify opportunities for process improvements and increased efficiency.
• Support internal and external audits as required.

Area-Specific Responsibilities

Project Procurement

In addition to the core responsibilities listed above:

• Support procurement activities for customer projects from project launch through final completion.
• Process project-specific material and subcontractor purchase orders.
• Coordinate with Project Managers, Engineers, Logistics, and Project Procurement personnel.
• Track supplier deliveries and project procurement milestones.
• Support expediting efforts to mitigate schedule risks.
• Maintain project procurement documentation and reporting.

WHAT YOU HAVE

• Associate's degree or Bachelor's degree in Business, Supply Chain, Procurement, or a related discipline preferred.
• 1+ years of experience in procurement, purchasing, supply chain, logistics, receiving, or administrative functions.
• Experience with SAP or comparable ERP systems preferred.
• Proficient with Microsoft Office applications, particularly Excel.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and customer-service mindset.

Working Conditions and Environment:

• Professional office environment.
• Occasional overtime as required.
• Occasional domestic travel.
• Authorization to work in the United States.
• Passport or ability to obtain a passport.
• Ability to sit, stand, walk, communicate, and use standard office equipment for extended periods.
• Ability to occasionally lift or move materials up to 50 pounds.

WHAT YOU WILL GET

KNAPP is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, age, national origin, veteran, disability status or any other basis protected by law. 

Due to the safety-sensitive nature of this position, strict adherence to KNAPP’s drug-free workplace policy is required. All candidates will be subject to drug-screening in accordance with the policy and will be expected to remain drug-free during their employment. There will be no exception if recreational or medical use of marijuana is permitted in the location of employment and/or residence or if use of marijuana is only during “off-hours.”