Procurement and Logistics Manager

Description

Compass Charter School’s mission is to inspire and develop innovative, creative, self-directed learners, one scholar at a time. When we start with scholars, we start from a place of possibility. With scholars at the center, we have defined the desired competencies for Compass employees that support meaningful learning experiences and create the enabling conditions to bring our vision for scholars to life, creating an innovative, collaborative, learning environment that supports the diverse needs and goals of each scholar, nurtures a love of learning, and prepares them for future success.

Core Values: Achievement | Respect | Teamwork | Integrity | Communication

Compass fosters a work environment that is personalized, authentic, competency-based, inclusive and equitable. Our Core Values guide our work every day. Those Core Values are teamwork and achievement for all community members; inclusive, respectful communication and collaboration; and mutual respect and integrity. 

These are the essential requirements to serve in the Procurement and Logistics Manager role: 

• Any combination of training/education and experience equivalent to a bachelor’s degree from an accredited college/university.
• Minimum of 5+ years of combined experience in a successful administrative school leadership role, comparable private and/or non-profit sector experience, or related school operations.
• Experience working with blended, online, personalized, and/or virtual learning schools preferred.
• Proficient to advanced technology knowledge and skills in productivity applications, specifically, Google Workspace (e.g., Docs, Sheets, Slides), AI applications,  procurement platforms (e.g., OPS), student information systems (e.g., School Pathways), digital courseware license management, project management and digital communication tools (e.g., Gmail, ParentSquare) 

These are the desired skills to serve in the Procurement and Logistics Manager role:  

• High attention to detail in data collection, invoice tracking, expenditure management, organization, and executing complex administrative tasks and projects.
• Competency in financial administration, including budget oversight, tracking department invoices, and managing vendor expenditures.
• A collegial approach to teamwork and the ability to manage multifaceted projects simultaneously.
• An innovative and problem solving mindset, with an ability and intention to consistently improve systems and services to benefit the school and its scholars.

Essential duties for the Procurement and Logistics Manager may include:

• Leads and coordinates the Compass procurement program, establishing program priorities, standards, procedures, internal controls, and service expectations consistent with California Ed Code requirements, school policy, and organizational priorities.
• Plans, organizes, and oversees all procurement activities, including competitive solicitations, contract development, contract administration, cooperative purchasing, and acquisition of goods and services.
• Serves as the district’s primary subject-matter resource for public procurement and contracting, advising administrators and staff regarding procurement strategy, solicitation methods, delegated purchasing authority, contract requirements, ethical practices, compliance, and organizational risk
• Ensures that approved vendors provide educational services appropriate for scholars as defined by the CCS Scholar Handbook and in accordance with all state and federal guidelines and the defined Compass Framework for the Future. 
• Manages vendor relationships, ensuring both CCS and vendors meet agreed upon terms and fields questions from vendors regarding payments and processes.
• Manages and ensures orders are fulfilled, expediting when necessary to ensure timeliness of scholar curriculum. 
• Upholds organizational, state, and federal policy around procurement of goods and/or services by educating staff, maintaining a working knowledge of relevant procurement guidance and holding staff accountable.
• Organizes, plans and manages the daily functions of the Community Providers department to include vendor onboarding and vetting, ensuring all paperwork is properly submitted and troubleshooting vendor concerns.
• Manages scholar Instructional Funds through the procurement system and submits quarterly updates on scholar spending.
• Verifies that approved vendors are properly insured.
• Analysis of program activities, implementing procedures to improve department performance and assure compliance.
• Maintains electronic vendor information and documentation, updating as required.

Although the Procurement and Logistics has unique requirements and duties, we believe that all employees play a critical role in the success of each and every scholar. The following competencies are common across every employee:

Essential Competency This looks/sounds like:

I am a Community Leader and understand that I am a member of a global society. I feel a sense of responsibility to make a contribution both at the local level and in the wider world.

• I embrace shared aspirations that drive organizational goals and actions.
• I support initiatives to allocate resources in alignment with our Framework for the Future and Blueprint for Success.
• I engage in a culture of high expectations and support in which each individual continuously strives to achieve our desired outcomes.
• I support the design of widespread access for educational partners that support meaningful, equitable learning experiences and opportunities.

I am an Effective Collaborator who participates effectively to build understanding of concepts and ideas and completes authentic tasks and projects. I actively listen, strive to understand others and seek to be understood, using these effective communication techniques to create a safe environment in which everyone feels valued and is inspired to achieve common goals. 

• I provide resources and time to support educational partners to effectively meet the needs of each and every scholar.
• I leverage our shared ARTIC values to collaborate with colleagues and educational partners,  to navigate ambiguity and to make difficult decisions required to achieve our desired outcomes.
• I incorporate and utilize strong communication systems to listen and inform colleagues, as well as our educational partners.
• I value educational partners as active participants in the learning process and scholar outcomes.

I am a Confident Learner who strives to be my best self and recognize my purpose and value,  both inside and outside of Compass. I think critically and skillfully evaluate data and  information as a guide to form beliefs and take action.

• I dedicate time to learn, practice and share my growth based on desired outcomes for all scholars.
• I consistently measure the impact of my collective practice on scholars’ progress and utilize that assessment to inform next steps toward achieving our vision.
• I develop strong relationships through consistency, compassion, communication, and competence in my unique role.

I am an Innovator who doesn’t limit myself by what is. I seek to create something new and better in service of achieving my goals and the organizational goals. I synthesize information and explore multiple perspectives to find creative and realistic solutions.

• I support the transition from legacy expectations to the learner-centered conditions that support our Framework for the Future and Blueprint for Success. 
• I leverage systems that embrace agency from individuals and teams.
• I provide access to the tools and resources  scholars need to be successful, while also ensuring privacy, security, scholars’ safety and well-being.
• I effectively use tools and resources to reflect and manage change, overcome hurdles, and measure impact.

These are essential competencies for all MANAGERS to ensure each Compass employee receives the following employment opportunity and your leadership leads to coherence, connectedness and an optimal organizational culture:

Essential Competency

This looks/sounds like:

I Personalize support by tailoring to each employee’s unique strengths, skills, interests, and needs.

• I support opportunities for career development to inspire and engage staff, honoring individual career aspirations aligned to the scholar profile.
• I provide personalized professional learning opportunities for staff to self-assess, set goals, and engage in learning cycles with feedback and support to improve their practice. 
• I leverage the strengths and talents of our staff to best meet the needs of scholars.

I use Authentic, relevant feedback and coaching,  grounded in real-world opportunities and challenges that include applications for mastery and growth.

• I use aligned educational competencies, evaluation, and feedback to the desired learning model and address opportunity in ways that meet Compass Values and maintain employee dignity. 
• I design meetings and interactions to enhance community and collaboration.

I use Competency-Based Assessment, evidence-based observation, assessments, and feedback cycles that are based on progress toward desired knowledge, skills and dispositions to drive employee growth and support retention. 

• I use data effectively, measuring systems to report coherence, culture and connectedness.
• I use co-created progress metrics driven by our scholar profile to influence coaching, feedback and opportunities for on-going improvement.

I create Equitable and Inclusive learning communities within my team and across the organization that are collaborative and culturally relevant, where every employee feels they belong and can tap into their full role potential, contributing to the collective success of our community. 

• I recruit and hire strategically. ensuring our practices and policies are inclusive (as relevant to position).
• I leverage relationships with colleagues and teams to create the Gold Standard of Compass Culture. 

Work Environment:

This is a full-time position based at Compass Charter School's Central Office locations in Agoura Hills (Los Angeles County) and/or Thousand Oaks (Ventura County), California. Employees may be required to work from either office location as directed by their supervisor or the Superintendent & CEO. For positions approved for remote work, the safety, adequacy, and functionality of the designated home office are essential. Employees must obtain prior approval before performing work from any location other than their approved home office or Central Office location. Employees must be able to work a flexible schedule as needed to meet the needs of scholars, Learning Coaches (parents), and staff.
Physical Requirements

• Must be able to frequently exert up to 40–50 pounds of force to lift, carry, push, or pull instructional materials, supplies, and equipment.
• Requires mobility to stand, walk, stoop, reach, bend, and manipulate small objects.
• May require sitting, typing, and working at a computer workstation for extended periods of time.

Travel Requirements
Travel throughout the State of California may be required for school-related activities, meetings, training, and events. Employees may also be required to report to other Compass locations as directed. Employees are required to notify Human Resources and obtain review and pre-approval before performing any work in San Francisco or outside the State of California for any period of time.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.