Procurement and Contract Specialist 1

Procures goods or services for ERCOT at an acceptable price that meets the business’ needs. Develop and maintain supplier relationships and negotiate effectively with suppliers. Prepares specifications and requirements for RFQs and RFPs in support of direct and indirect procurements. Conducts economic analysis, leads cross-functional evaluation teams, and maintain comprehensive procurement records.
 

• Understands the basic principles, theories and concepts related to the profession and learns how to apply them within the ERCOT culture.
• Follows standard practices and procedures in analyzing situations or data from which answers can be readily obtained.
• Contributes to specific objectives and outcomes as directed.
   

• Helps manage supplier relationships
• Assists in the identification of eligible vendors including participating in competitive reviews and vendor qualification using research of publicly available information and analysis of financial position
• Understands and uses financial principles which include Capital and Operating expense allocations, budgeting, asset inventory management and reconciliation
• Assists in coaching business units on business case preparation and statements of work, and providing information regarding contract terms and conditions
• Helps manage 3rd party suppliers for adherence to contracted service levels
• Develops and generates reports as requested
• Helps in facilitating the development of specifications and procurement documents; evaluating vendors; preparing recommendations for contract award; and developing, negotiating and executing contracts as well as resolving contract problems
• May help coordinate RFQ requirements such as vendor requirements and specific measurable deliverables with end users
• Evaluates bids/responses, qualifications in conjunction with the end user requirements
• Actively pursues cost reduction programs with suppliers to lower cost and improve service or material availability
• Evaluates and/or monitors vendor performance using a vendor performance matrix based on knowledge of prices, delivery, and information received from departments and Project Managers relative to product/work acceptability and vendor service, including quarterly business reviews
• Able to effectively prioritize and execute tasks within assigned deadlines
• Help manages requests for quotes during all stages of development
• Help schedule and conduct vendor meetings for review of service delivery Initiated corrective actions if appropriate per contract

ADDENDUM: Additional job duties when assisting the Contract Administration department

• Monitors the contract and requisition approval process flow, serving as first-level customer support for workflow approvals. Reviews and approves requisitions in the ERP system to ensure required documentation is present.
• Expedites and manages updates to ERP system access, departmental structures, and delegation of authority, including testing related system or procedural changes.
• Helps manage the ERCOT Vendor Qualification process in collaboration with buyers, vendor managers, legal, credit, and business owners.
• Communicates effectively and positively with internal ERCOT customers and vendors regarding outstanding contract requests and priorities.
• Maintains timely updates to contract databases to reflect the status of contract requests.
• May assist with contract review, summary, negotiation, preparation, modification, and termination as needed.
• May help support Request for Proposals (RFP) and vendor management activities as directed by management.
• May help coordinate with internal customers to develop statements of work and related documents that clearly define the scope of services and deliverables expected from vendors.
   

• No minimum work experience required
   

• Bachelor's Degree : Business Administration, Supply Chain/Purchasing Management, or related field (Required)
• or a combination of education and experience that provides equivalent knowledge to a major in such fields is required
   

• CPSM Certified Professional in Supply Management (Preferred)

WORK LOCATION – Taylor, TX:

• Employees will be required to be on-site in Taylor, TX at minimum 2 days per week, or more, as needed based on the business needs as determined by management
• On-site schedules are flexible or may be rotated based on business needs as determined by the Manager
• Remote work is required to be performed from your Texas residence.  
• Employees may opt to work on-site more than required or 100% of the time

The foregoing description reflects the minimum qualifications and the essential functions of the position that must be performed proficiently with or without reasonable accommodation for individuals with disabilities.  It is not an exhaustive list of the duties expected to be performed, and management may, at its discretion, revise or require that other or different tasks be performed as assigned.  This job description is not intended to create a contract of employment with ERCOT.  Both ERCOT and the employee may exercise their employment-at-will rights at any time.

ERCOT is firmly committed to equal employment for all qualified persons without regard to race, sex, medical condition, religion, age, creed, national origin, citizenship status, marital status, sexual orientation, physical or mental disability, ancestry, veteran status, genetic information or any other protected category under federal, state or local law.

Expected Salary Range: