The Department of Records and Information Services is seeking to hire a Procurement Analyst to work in the Administration division.
The duties for this position will include but are limited to:
Purchasing & Payments: -Preparing procurement documentation for the agency including purchase requisitions, memos and personal expense reimbursement. Processing payments for all accounts payable. Updating of Trust & Agency accounts, processing purchases and royalties for these accounts. Utilizing FMS reports to monitor payments and spending.
Contracts:
- preparing bid and/or pre solicitation review documents;
- obtaining the necessary market and/or vendor data in support of bid preparation;
- participating in the review, tabulation and the analysis of bids;
- participating in on-site inspections as necessary.
- Tracking and reporting the status of all pending contracts to the supervisor on a routine basis.
- Notifying supervisor of potential problems and offering potential solutions.
- Establishing and maintain contracting cycles and ensure there is no gap in contracted services.
- Maintaining and augmenting database of Division registered contracts when necessary and appropriate.
- Monitoring and ensuring divisional compliance with the contracting process as directed by ACCO.
Hours/Shift: Full-time/Day
Due to the necessary support duties of this position, candidate may be required to be on call and/or work various shifts such as weekends and/or evening shifts.
Work Location: 31 Chambers St., N.Y.
Off-Site Brooklyn & Queens locations when necessary
This position is open to permanent Staff Analyst or candidates reachable on the current civil service list.
NO E-MAILS, PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.
NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED. APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT AND BUDGET (OMB) APPROVAL.
STAFF ANALYST - 12626
A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or
A baccalaureate degree from an accredited college and two years of satisfactory full- time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.
An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.
A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Skills Required
- Master's degree from an accredited college in a qualifying field such as economics, finance, accounting, business, public administration, or related disciplines, or a Juris Doctor degree.
- Bachelor's degree from an accredited college plus two years of satisfactory full-time professional experience in qualifying budget, accounting, financial administration, management analysis, public administration, personnel administration, program evaluation, fiscal management, or related work.
- Associate degree or completion of 60 semester credits from an accredited college plus four years of satisfactory full-time professional experience in a qualifying area.
- High school diploma or equivalent plus six years of satisfactory full-time professional experience in a qualifying area.
- Equivalent combination of education and experience meeting one of the stated qualification pathways.
- High school diploma is required for all candidates.
- Permanent Staff Analyst status or eligibility through the current civil service list.
