Procurement Assistant

Description

Company Overview

Who is Costa Farms? We’re one of the world’s largest horticultural growers—but without an ego to match our acreage. Our headquarters are in Miami, Florida, where we were founded in 1961. Costa Farms started on just 30 acres, and over the last 60 years, we’ve grown to more than 5,000 acres around the world. We have farms in North and South Carolina, Central and South Florida, and the Dominican Republic, plus an office in China. Costa Farms now employs nearly 6,000 people: engineers, marketers, accountants/analysts, human resources professionals, and of course, growers and plant scientists!   

Here at Costa Farms, we live by the values of H3: being Humble, staying Hungry, and always Hustling. The team rallies to the mission of being a lean, green, growing machine dedicated to enriching the world by bringing plants into everyone’s life.  

True to that mission, we grow more than 1,500 plant varieties. Driven by the spirit of innovation, the team is always testing new plants and developing new solutions to make it easier for retailers and plant parents to enjoy plants. We’re also continuously testing different ways of growing our plants to increase quality and improve their ecological footprint as one aspect of our many sustainability efforts.  

We cultivate plants, as well as a winning culture. Join the team, and you’ll find opportunities to learn and grow. You’ll collaborate with other driven, determined people who together keep Costa Farms an industry leader. You’ll support and be supported by a team that cares about each other, our customers, our consumers, and our community.   

You’ll also find right away that Costa Farms is committed to providing a diverse environment. We’re proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, military status, marital status or veteran status, or any other group status protected by federal, state, or local law.  

 RESPONSIBILITIES

• Solicits Missing PO Confirmations from Vendors.
• Creates Claims in ERP system and manages workflow in SharePoint.
• Creates Late Orders Report and submits to Vendors.
• Clears Invoice Discrepancies. 
• Manages Web inquiries assigned to Procurement by the Supplier for Substitutions and/or Backorders suggestions in the Vendor Portal. 
• Ensures PO accuracy by reviewing purchase order to ensure PO updated correctly to match approved backorder-suggestion.
• Validates PO's match Packing Slips and makes adjustments as necessary.
• Supports Purchasing Agent with administrative tasks associated with Foliage, C&S, Holiday, Blooming, Ferns and Specialty programs as needed.

Requirements

• 1+ year of experience in purchasing, procurement, supply chain, or a related field
• Strong communication skills in English and Spanish (written and verbal)
• Advanced Computer Skills Required, Microsoft Office, ERP experience, Pivot Tables
• Basic analytical skills with the ability to review data and support decision-making
• Must have ERP systems management capability and the willingness to learn Costa Farms proprietary SAMII ERP system. 
• Proficiency in Microsoft Office (especially Excel, Outlook, and Teams)

 Preferred:

• Bachelor’s degree in Supply Chain, Business, or a related field
• Experience working with ERP or MRP systems

 SKILLS

• Excellent communication and interpersonal skills with the ability to effectively communicate complex information to employees.
• Demonstrated ability to work well in a team-oriented environment.
• Effective time management skills to complete tasks within deadlines and maintain productivity.
• Ability to work independently as well as collaboratively within a team environment.
• Ability to troubleshoot and resolve issues efficiently.

COMPETENCIES

• Collaborates
• Communicates effectively 
• Customer Focus
• Drives results