Procure to Pay Specialist

About Vantage Data Centres 

Vantage Data Centres powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across six markets in North America and six markets in Europe, Vantage has evolved data centre design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands. Vantage’s business is growing exponentially through a combination of greenfield market expansion and acquisitions across North America and Europe. 

Position Overview 

This is a newly created role designed to support the business in effective purchase order management, vendor onboarding, and vendor rebate management, ensuring that Purchase Orders (POs) are raised right first time. 

The Purchasing Operations Specialist plays a critical role in improving procurement accuracy, reducing rework, and enhancing the efficiency of the end-to-end Procure-to-Pay (P2P) process. The role also owns vendor onboarding and supplier master data, ensuring compliance with company policies. 

Working closely with Accounts Payable, the role will also support minimise payment delays, ensure strong financial controls and recovery of vendor rebates.

Essential Job Functions 

• Manage and oversee the end-to-end Procure-to-Pay (P2P) process, ensuring accuracy, efficiency, and compliance  

• Ensure the accurate creation and governance of OPEX and SG&A Purchase Orders, aligned with company policy, contractual terms, and approval frameworks  

• Maintain effective supplier onboarding and master data management, ensuring integrity, compliance, and audit readiness  

• Collaborate cross-functionally with Procurement, Finance, and Accounts Payable to support seamless service delivery and continuous improvement  

Duties 

• Review and validate purchase order requisitions to ensure completeness and accuracy prior to PO creation 

• Create and maintain Purchase Orders in line with defined policies, approval workflows, and contractual obligations 

• Monitor and resolve PO-related issues to prevent delays with invoicing and payment cycles  

• Implement process improvement to enhance cycle times, accuracy and overall efficiency  

• Support automation and standardisation initiatives with P2P operations 

• Manage end -to -end vendor onboarding process, ensuring all required documentation and approvals are completed  

• Partner with TPRM, Legal, Procurement and business stakeholders acting as a key gateway into Vantage and ensuring all diligence, risk and compliance requirements are met  

• Set up and maintain supplier records, including banking, tax, and compliance information  

• Manage vendor rebate programmes, ensuring accurate tracking, validation, recovery, and reporting in line with contractual agreements. 

• Validate and update supplier master data in accordance with governance standards  

• Act as primary contact for vendor setup queries, supporting both internal stakeholders and external suppliers  

• Ensure adherence to internal controls, regulatory requirements and audit standards across all processes  

Job Requirements  

• Strong understanding of Procure-to-Pay (P2P) processes 

• Experience in purchase order creation and supplier onboarding 

• High attention to detail with a focus on accuracy and compliance 

• Strong analytical skills with the ability to reconcile financial data 

• Excellent communication and stakeholder management skills 

• Ability to influence behaviours and drive process improvement 

• Proactive, results-driven mindset with strong follow-up discipline 

• Ability to work on a hybrid basis; 3 days in the office as a minimum  

• Strong computer skills including proficiency with Microsoft desktop, as well as Microsoft Office 365