Processing Documentation Specialist

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Quote from Hiring Manager:

There is a massive sense of accomplishment in seeing a finished bottle on a shelf and knowing that none of it would happen without the coordination behind the scenes. This role manages bulk liquid receipt, ensures flavors are in inventory, and clears logistics for incoming tankers—work that keeps the production line moving.

Meaningful Work From Day One:

The Processing Operations Specialist provides essential operational support to the BFL Processing Manager, Processing Supervisor, and Quality and Regulatory functions. This role ensures accurate documentation, SAP integrity, inventory control, and the smooth flow of materials required for the production of Brown-Forman Louisville products. The position supports production planning, resource allocation, and the day-to-day needs of processing employees while maintaining compliance with internal standards and regulatory requirements.

What You Can Expect:

Operational & Production Support

• Manage receipts of incoming bulk spirits, flavors, and processing materials, including SAP entry and documentation.

• Maintain accurate inventory of all bulk liquids, flavors, and dry ingredients used in BFL production.

• Review and audit daily Process Orders to ensure SAP inventory accuracy for all BFL Processing tanks.

• Track whiskey and liquid movements from receipt through processing to ensure full product traceability for food safety and regulatory compliance.

• Maintain and audit all BFL Processing SOPs on a defined schedule; report findings and nonconformances to the Processing Manager.

• Support production planning by coordinating with Scheduling, Warehousing, and department leads to align weekly production and bottling needs.

• Assist with quarterly inventory counts for TTB reporting and monthly volumetric gauging of tanks.

Logistics & Material Movement

• Schedule delivery of raw materials, flavors, and other ingredients required for BFL operations.

• Create purchase orders for incoming spirits and processing materials.

• Manage shipments of bulk whiskey and spirits for domestic and export tankers.

• Maintain required certifications for hazardous material shipments (DOT HazMat, IMDG, IATA) when applicable.

• Prepare shipping and documentation for recycled or waste liquid streams.

Employee & Administrative Support

• Assist with scheduling coverage for vacations, absences, and operational needs.

• Maintain production forms, logs, and documentation used by hourly employees.

• Support timekeeping and administrative tasks for processing personnel as needed.

• Provide backfill support for Processing Supervisor or Manager during absences.

What You Bring to the Table:

• Education: Bachelor's degree in business or related field with 1 year of experience in beverage alcohol import/export logistics OR an Associate's Degree in Business or related field with 3 years of experience in beverage alcohol import/export logistics.

• Strong operating knowledge of SAP.

• Excellent time management and organizational skills.

• High attention to detail and ability to multitask in a fast-paced environment.

• Strong interpersonal skills and the ability to build effective working relationships.

• Ability to work periodic overtime and support a 24-hour operation.

What Makes You Unique:

• Education: Master’s Degree (M.A., MBA or Equivalent);

• Experience with TTB regulations and reporting requirements.

• Current certifications to ship hazardous materials (DOT HazMat, IMDG, IATA).

• Prior experience in bulk spirits handling, flavor management, or beverage alcohol production operations.

Who We Are:

We believe great people build great brands. And we know there is Nothing Better in the Market than a career at Brown-Forman. Being a part of Brown-Forman means you will grow both personally and professionally. You will have the opportunity to solve problems, seize opportunities, and generate bold ideas. You will belong to a place where teamwork matters and where you are encouraged to bring your best self to work.

What We Offer:

Total Rewards at Brown-Forman is designed to engage our people to ensure sustainable and profitable growth for generations to come. As a premium spirits company, we offer equitable pay structures for individual and company performance alongside a premium employee experience. We offer a range of premium benefits that reflect our company values and meet the needs of our diverse workforce. #LI

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