The Role
Processes invoices and check requests, audits transactions, maintains vendor records, verifies W9 and 1099 information, submits positive pay files, resolves payment discrepancies, monitors utility bills and AP communications, and ensures timely, accurate payments while minimizing late fees and maximizing discounts.
Summary Generated by Built In
Job Summary & Responsibilities
POSITION SUMMARY
Responsible for processing all invoices and check requests for payment taking discounts and keeping late fees minimal while ensuring that checks are timely and accurate.
Responsible for processing all invoices and check requests for payment taking discounts and keeping late fees minimal while ensuring that checks are timely and accurate.
POSITION REQUIREMENTS
Minimum Education: High school diploma or GED
Minimum Education: High school diploma or GED
Minimum Work Experience:
Minimum 2 years of full cycle automated AP experience
Required Licenses/Certifications: NoneRequired Skills, Knowledge, and Abilities: Strong communication skills, both verbal and written. Ability to analyze problems, compile data to determine facts and reach a logical conclusion.
Working knowledge of basic Accounts Payable processes preferred
Knowledge of W9 and 1099 requirements.
Display attention to detail with high level of accuracy
Able to multitask and work independently
Preferred Qualification: NoneJOB SPECIFIC FUNCTIONS
1. Demonstrates an understanding of and adherence to the HMHD Compliance Plan.
2. Conduct reflects HMHD's values and a commitment to HMHD's Code of Conduct.
3. Attends the required corporate integrity and compliance training and education programs.
4. Demonstrates proficiency in understanding the materials presented during the corporate integrity and compliance training and education program.
5. Complies with all HIPAA standards.
6. Review and process all invoices in accordance with company policy and requirements.
7. Audits transactions prior to payment to ensure accuracy.
8. Preform Vendor maintenance tasks such as submitting sanction check, register new vendors in Accounts Payablesystem, paying close attention to remit address, EFT/ACH information and 1099 information, including obtaining current W9
9.Research and resolve problems with both internal and external customers.
1. Demonstrates an understanding of and adherence to the HMHD Compliance Plan.
2. Conduct reflects HMHD's values and a commitment to HMHD's Code of Conduct.
3. Attends the required corporate integrity and compliance training and education programs.
4. Demonstrates proficiency in understanding the materials presented during the corporate integrity and compliance training and education program.
5. Complies with all HIPAA standards.
6. Review and process all invoices in accordance with company policy and requirements.
7. Audits transactions prior to payment to ensure accuracy.
8. Preform Vendor maintenance tasks such as submitting sanction check, register new vendors in Accounts Payablesystem, paying close attention to remit address, EFT/ACH information and 1099 information, including obtaining current W9
9.Research and resolve problems with both internal and external customers.
10.Submits positive pay files to the bank after every check run.
11.Work with Purchasing team to resolve purchase order, invoice, payment, or document discrepancy.
12.Ensure that all discounts are taken and penalties minimalized.
13.Ensure Utility bills are current and act promptly on notices of non-payment by monitoring utility reference spreadsheet for accurate coding and timely payment. 14.Monitor AP general mailbox to ensure emails are addressed promptly
15.Ensure invoices are not duplicated by consistent review.
16.Perform miscellaneous tasks as assigned by A/P Manager
16.Perform miscellaneous tasks as assigned by A/P Manager
Skills Required
- High school diploma or GED
- At least 2 years of full-cycle automated accounts payable experience
- Strong verbal and written communication skills
- Ability to analyze problems, compile data, determine facts, and reach logical conclusions
- Working knowledge of basic accounts payable processes
- Knowledge of W9 and 1099 requirements
- High attention to detail and accuracy
- Ability to multitask and work independently
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The Company
What We Do
Hunt Regional Healthcare is a full-service community health system serving Northeast Texas with quality, compassionate care. Its network includes a flagship hospital in Greenville, providing extensive services such as inpatient care, emergency and urgent care, primary and family medicine, a dedicated pediatric clinic, and specialty physicians, all aimed at bringing advanced medicine close to home for the residents of Hunt County.
