The Gathering Spot

Private Events Planner

Posted Yesterday

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Atlanta, GA, USA

In-Office

Mid level

Other

The Role

Lead coordination of private events from planning through execution: manage logistics, client communication and site tours, serve as day-of representative, liaise with vendors and internal teams, book events in club management system, track expenses and oversee billing, and work flexible hours including nights, weekends, and holidays.

Summary Generated by Built In

The Private Events Planner’s primary responsibility is to serve as the lead coordinator on all events and ensure all events are executed at a high level. This role involves frequent engagement with clients via phone, email and in person. Must have excellent communication skills and a positive attitude.

Coordinates the logistics necessary to plan and execute conferences, meetings, and various types of special events.
Interfaces with clients to plan events, and oversees their implementation.
Conducts pre-event site/venue tours with potential clients.
Acts as a primary day-of-event representative to the client before, during, and after event.
Liaise with internal departments, outside vendors and any add’l parties to ensure the success of the event
Cross trained to sell and book conference rooms and private events through the club's management system, Northstar.
Tracks and monitors event expenses; may oversee event billing and payment processes. Performs other related responsibilities as required.
MINIMUM QUALIFICATIONS

A high school diploma and four years of experience in planning, coordinating and conducting special events, or a Bachelor's degree preferred.
Sales experience preferred but not required

REQUIRED SKILLS

Proficient in Microsoft office applications and word processing, spreadsheets, database, presentation, internet software
Experience in PR, Events, Convention Services strongly preferred
Excellent interpersonal, verbal and written communication skills, ability to communicate effectively at all levels both internally and externally
Able to demonstrate flexibility and quickly adapt to changes while maintaining high levels of productivity and effectiveness under pressure
Able to work indoors and outdoors, lift lifting and long periods of walking and standing for extended periods of time
Able to balance internal priorities with client expectations
Able to work late nights, early mornings, weekends and holidays.

The Gathering Spot is an Equal Opportunity Employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.
We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Skills Required

High school diploma (or equivalent) and four years of planning, coordinating, and conducting special events
Bachelor's degree
Sales experience
Proficient in Microsoft Office (Word, Excel, PowerPoint) and general computer/internet software
Experience in PR, Events, or Convention Services
Excellent interpersonal, verbal, and written communication skills
Flexibility and ability to adapt quickly under pressure while maintaining productivity
Ability to work indoors/outdoors, lift items, and stand or walk for extended periods
Willingness/ability to work late nights, early mornings, weekends, and holidays
Willingness to be cross-trained to sell and book events using the Northstar club management system