Private Events Manager - Soho House Los Cabos

The Role…

This position will be responsible for managing and executing quality events, including client and partner liaison.

Main Duties

This position will be responsible for assisting the booking and managing of private events and meetings. Supporting the management team as needed.

• Private events duties, including but not limited to booking events, creating contracts, BEO’s, sending proposals, catering and other as required.
• Tasked with scheduling & payroll duties as required
• Perform sales site visits with clients, including pre-event walk throughs.
• Update internal meetings, including catering and setup in calendar in Event Booking System.
• To help organize the events clipboards with Daily Events List, function sheets, payment details and special requirements so they are all ready to go for the events team and Chef.
• Organize, store and update event contracts, receipts and day off request forms.
• Email receipts to clients after events and address any questions and/or concerns in a timely manner.
• To ensure client confidentiality is maintained always.
• Manage schedule to be at the appropriate property as per schedule.
• Performs other duties as assigned by HOD.

Required Skills/Qualifications:

• Proficient in Tripleseat software
• Working knowledge of Outlook, Excel, Word, InDesign, Adobe software.
• Must have flexible schedule including days shifts, evening shift, holidays, and weekends.
• Ability to multitask and work in a fast-paced environment.
• Ability to understand and follow written and verbal instructions.
• A sophisticated communicator with high standards of performance together with excellent communication, problem solving and listening skills
• Ability to multitask and work in a fast-paced environment.
• Advance level of English.