Department
BSD ADM - Pre Award - Team A
About the Department
Job Summary
The Pre-Award Administrator will facilitate the development and initiation of research grants and contracts for faculty in the Department of Medicine.
Responsibilities
Works with faculty and staff to identify, prepare, and submit grant applications to federal and private sources and secure sponsored funding from federal and local granting agencies as well as foundations.
Assists in the timely submission of required annual reports and continuation applications.
Serves as a resource to Section administrators and post-award account administrator to ensure that award activities and spending adheres to award terms and conditions.
Attends institutional meetings that focus on grants management and establishes and maintains appropriate working relationships with both internal and external agencies.
Seeks new avenues for funding and grant opportunities and ensures that notices of relevant opportunities are brought to faculty attention. Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction.
Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.
Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
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Preferred Qualifications
Education:
Bachelor's degree.
Experience:
Five years of progressively responsible grant/contract and financial administration in an academic setting.
Experience with budgets, ledgers, invoices, and fiscal reporting.
Experience in one or more aspects of sponsored program administration in a research environment.
Experience with accounting systems.
Preferred Competencies
Computer skills including word processing, database management, and spreadsheet skills.
Knowledge of federal and non-federal grant and contract policies.
Excellent oral and written communication skills.
Attention to detail.
Flexible and adaptable work style.
Strong organizational skills.
Ability to research issues and propose solutions.
Demonstrated initiative in improving processes and enhancing systems.
Ability to exercise sound judgment, discretion, and tact.
Excellent independent time management skills along with the ability to handle multiple and concurrent tasks and deadlines.
Ability to interact with others using tact and diplomacy.
Knowledge of research methods and funding sources.
Working Conditions
Ability to sit for 2 to 4 hours.
Office environment.
Application Documents
Resume (required)
Cover Letter (preferred)
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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Skills Required
- College or university degree in related field.
- 2-5 years of work experience in a related job discipline.
- Bachelor's degree.
- Five years of progressively responsible grant/contract and financial administration in an academic setting.
- Experience with budgets, ledgers, invoices, and fiscal reporting.
- Experience with accounting systems.
- Computer skills including word processing, database management, and spreadsheet skills.
- Knowledge of federal and non-federal grant and contract policies.
- Excellent oral and written communication skills.
- Attention to detail.
- Strong organizational skills.
- Ability to research issues and propose solutions.
- Demonstrated initiative in improving processes and enhancing systems.
- Ability to exercise sound judgment, discretion, and tact.
- Excellent independent time management skills and ability to handle multiple concurrent tasks and deadlines.
- Ability to interact with others using tact and diplomacy.
- Knowledge of research methods and funding sources.
What We Do
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to rigorous inquiry and intellectual freedom draws pathbreaking scholars to our global campuses, where field-defining ideas are born that challenge and change the world. The University of Chicago has its main campus on Chicago's South Side and seven international campuses and centers throughout the world. Students can choose from 53 majors and 47 minors in the undergraduate College, with four divisions and seven professional schools for graduate study.
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