Post Clerkship Coordinator

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Primary Job Posting Location:

Additional Job Posting Locations:

(Other locations that this position could be based)

Responsibilities:

The Post Clerkship Coordinator coordinates and supports the 4th year program at the developing clinical sites in Valdosta, GA, including but not limited to South Georgia Medical Center, to ensure effective service to the students and administrative support for the clinical faculty. Primarily, this position coordinates and supports the senior-year curriculum, including the management of student schedules, confirming senior elective courses, coordinating away rotations for MUSM and visiting medical students, and ensuring students meet graduation requirements. This position will maintain the academic records and assist in maintaining and annually updating the 4th-year curriculum manuals. The position will work closely with the 4th Year Director to assist students with the successful completion of the 4th-year curriculum. The Senior Year Coordinator will be expected to provide support to medical students and coordinate with other clinical coordinators on and across campuses.

This position will serve as the ex-officio member of the Clerkship Directors Sub-Committee and 4th Year Sub-Committee of the Curriculum and Instruction Committee and maintain all records for these committees in coordination with other campuses. This position acts as liaison between MUSM and South Georgia Medical Center, medical schools, hospitals, and physician offices. This position will supervise maintenance of the student lounge and facilities at the hospital and work with Year 3 program Director for third year curriculum and curriculum support concerns and Year 4 Program Director for fourth year curriculum and curriculum support concerns. This position will also assist with content input and management in the learning management system and with the master grade reporting in One45 and Excel. This position will serve as the Valdosta clinical site proctor for internal program exams as well as NBME exams. This position manages and promotes relationships with administrators, faculty, and staff at South Georgia Medical Center and other Valdosta clinical sites, manages credentialing, and serves as the point of contact for students and clinical faculty for MUSM. This position will be based at South Georgia Medical Center and required to travel to additional off-site clinics and facilities as an essential part of the job. This position will also provide remote support for the third and fourth year programs on other MUSM campuses as needed.

Qualifications:

Two years of college coursework and two years of administrative office support experience are required. In lieu of education, equivalent directly related experience will be considered. Candidates must have proficiency in Microsoft Office programs, particularly Word and Excel. Must be able to communicate (verbal and written) with many organizations internal and external to the university.  Must be detail oriented and highly organized to complete projects for successful outcome.

Candidates must have a valid driver's license as this position requires some travel.

Knowledge/Skills/Abilities:

• Serve as a facilitator, resource, and contact person for students, faculty, and staff in clinical programs. This could include the coordination of student orientations, the proctoring of NBME exams, and assisting with OSCEs.
• Must forge and maintain strong working relationships with Academic Affairs and applicable university committees by assisting and supporting clerkship staff and faculty across all campuses.
• Advanced Excel skills to create and manage a variety of academic and curricular databases.
• Capable of organizing and prioritizing workloads to meet deadlines under high pressure.
• Capable of learning, instructing, and managing a variety of software platforms and programs (for example, One45, Canvas, ExamSoft, etc.) for the delivery and evaluation of the curriculum and the assessment of students.
• Ability to maintain confidentiality of all academic records and ensure this confidentiality even when communicating with students, faculty, and administration.
• Must exhibit ethical, reliable, and dependable behavior, ability to maintain constructive interpersonal relationships, ability to use judgment to set priorities, teamwork attitude, flexibility, adaptability, and ability to work independently to prioritize/complete tasks.
• Ability to multi-task, troubleshoot, and problem-solve.

Background Check Contingencies:
- Criminal History

Required Document Attachments:
- Resume
- Cover letter
- List of three professional references with contact information

About Mercer University

Founded in 1833, Mercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. With campuses across Georgia, Mercer’s twelve schools and colleges offer a wide range of undergraduate, graduate, and professional programs. The university cultivates a close-knit, student-centered environment where innovation, service, and personal growth are deeply valued. Mercer’s employees are at the heart of its mission, dedicated to advancing innovation, supporting student success, and strengthening both our local and global communities through service. At Mercer, we believe in the power of relationships and the importance of in-person collaboration. Accordingly, our employees are expected to serve in-person as it fosters real-time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community. 

Why Work at Mercer University

Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid vacation and sick leave, technology discounts, schedules that allow for work-life balance, and  so much more!

At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University.   

For more information, please visit: https://hr.mercer.edu/prospective-employees/

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