Department:
Status:
Benefits Eligible:
Hours Per Week:
Schedule Details/Additional Information:
8 am - 5pm, M-F
Eligible for hybrid work after initial training period
Pay Range:
$28.55 - $42.85JOB SUMMARY
Under administrative review, provides financial assistance to research study investigators and/or departmental administrators. Prepares budgets for submission to granting agencies, performs daily grant and budget management activities, monitors the status of available grant funds and prepares a variety of reports and analyses for use by management. Supervises the work of Finance Coordinator I and others, as assigned.
The department seeks a highly experienced candidate with in-depth knowledge of Uniform Guidance (CRA or similar certification preferred). This role requires strong fiscal accountability, strict adherence to sponsor regulations (particularly NIH) and audit readiness for managing both extramural and institutional funding. The ideal candidate will demonstrate a proven track record of hands-on financial management and effective grant administration.
KEY RESPONSIBILITIES
• Provide strong financial oversight, including accurate analysis and reporting of financial data within Workday.
• Collaborate closely with faculty researchers to translate financial reports and clearly communicate grant status, including burn rates.
• Manage post-award grant processes in compliance with NIH and other sponsor regulations (e.g., FFRs, closeouts, rebudget, cost transfers).
• Interpret complex financial data, reconcile accounts, and prepare compliant financial reports.
• Monitor grant budgets, recommend financial strategies, and oversee procurement of supplies and capital expenditures.
• Partner with other post-award and pre-award teammates to ensure accurate effort reporting for RPPRs, JITs, and other sponsor requirements.
• Proactively coordinate with faculty and departmental staff to ensure all required reporting is timely, well-documented, and aligned with sponsor’s expectations.
• Contribute as a collaborative team member while demonstrating leadership potential, including sharing knowledge and mentoring other staff to support professional development.
ESSENTIAL FUNCTIONS
1. Provides departmental administration and sections heads with detailed year-end reporting including trend analysis in research dollars and grant submissions.
2. Prepares financial analysis of departmental units and accounts, and other special projects as directed.
3. Supervises Finance Coordinator I and other personnel handling complex financial duties. May also oversee a group of clerical employees.
4. Monitors expenditures on numerous large grants and departmental accounts. Performs day-to-day budget management of assigned funds and prepares regular reports and analyses on the financial status of accounts.
5. Determines departmental fiscal requirements and prepares budgetary recommendations.
6. Reviews all reports from the Controller's Office for accuracy. Resolves any discrepancies or problems.
7. Maintains liaison with all levels of administration, faculty and outside organizations to coordinate departmental business, accomplish directives, negotiate contracts and facilitate the resolution of problems.
8. Establishes accurate financial projections by examining past and future expenditures to determine if adequate funds are available as needed. Reviews financial information with faculty investigators and/or departmental administrators to determine and implement distribution changes as appropriate.
9. Develops drafts of budgets for the submission of grants and contracts for faculty investigators. Reviews completed grant applications for accuracy and completeness.
10. Serves as a departmental liaison for grant and contract financial issues with the Controller's Office, Research Development, and other departments involved; establish a thorough understanding of the Medical School and granting agencies' rules and regulations to avoid inappropriate expenditures.
11. Provides sections with necessary information to complete merit process. Reviews merit increases for accuracy and sufficient funds.
12. Establishes and maintains financial databases and files.
13. Processes personnel change requests, personnel requisitions, purchase requisitions, payroll, accounts payable and other grant-related expenses.
14. Performs other related duties incidental to the work described herein.
EDUCATION/EXPERIENCE
Bachelor's degree in Business, Accounting, or related area with three years' grant related accounting experience; or, an equivalent combination of education and experience required.
Computer skills and the ability to develop financial spreadsheets required.
Experience related to research projects preferred.
SKILLS/QUALIFICATIONS
Excellent interpersonal, oral and written communication skills
Computer skills including word processing and spreadsheet abilities
WORK ENVIRONMENT
Comfortable office work environment
Eligible for hybrid work after training period
Our Commitment to You:
Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:
Compensation
Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
Premium pay such as shift, on call, and more based on a teammate's job
Incentive pay for select positions
Opportunity for annual increases based on performance
Benefits and more
Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program
Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.
About Advocate Health
Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.
Skills Required
- Bachelor's degree in business, accounting, finance or related field (or equivalent combination of education/experience).
- Minimum of 4-6 years of directly related post-award grant or clinical trial financial management experience.
- Demonstrated experience with post-award management, grant/clinical trial expenditures, financial transactions, and grant closeouts.
- In-depth knowledge of Uniform Guidance; CRA or similar certification preferred.
- Strong fiscal accountability and knowledge of NIH and sponsor regulations; audit readiness.
- Professional proficiency in Microsoft Office (including Excel) and ability to learn department-specific systems (e.g., Workday).
- Ability to multi-task, work independently, and manage multiple projects.
- Effective leadership, diplomacy, judgment, decision-making, communication, customer service, and organizational skills.
- Experience preparing financial reports, reconciling accounts, preparing budget adjustments and expense transfers meeting audit requirements.
What We Do
Advocate Aurora Health is the 11th largest not-for-profit, integrated health system in the United States. As a leading employer in the Midwest, Advocate Aurora Health employs more than 75,000 individuals including more than 22,000 nurses. Advocate Aurora is engaged in hundreds of clinical trials and research studies, and is nationally recognized for its expertise in cardiology, neurosciences, oncology and pediatrics. The organization contributed nearly $2.2 billion in charitable care and services to its communities in 2019.
