The Portfolio Analytics Coordinator will play a critical role in supporting the R&D and Operations portfolios by coordinating portfolio and project timelines and deliverables, and ensuring consistency across planning tools, processes, documentation, and reporting. They will embed directly into NPD and Operations projects and will be responsible for setting up standardized project toolkits, helping teams maintain integrated schedules, project management tools, presentations and dashboards to ensure projects stay aligned and on track.
The coordinator will manage the timing and coordination of portfolio-level deliverables and maintain Smartsheet project blueprints so teams remain synchronized. This position provides strong growth potential for advancement into project management, business analyst or data analyst roles.
Portfolio Level Planning
Maintain the portfolio level timelines, deliverables and communication plans for strategic planning, operating plan, quarterly reforecast cycles and other portfolio forums.
Assist with preparation and quality checks of presentations for portfolio forums.
Integrated Project Scheduling
Be the technical and subject matter expert for Smartsheet project toolkits and integrated project schedules across R&D and Operations.
Embed into projects as an SME to create integrated schedules and workflows using Smartsheet templates.
Coordinate with project managers and their teams to ensure accurate project scheduling data and effective collaboration with stakeholders
Provide training, documentation and tactical support to project managers on managing their integrated project schedules
Process & Governance:
In coordination with portfolio leads develop and maintain standardized processes, templates, and documentation for portfolio and project management.
Ensure compliance with established governance frameworks.
Reporting & Communication:
Help project managers automate and standardize presentation outputs for operating plans, quarterly forecasts, PRC reviews and other recurring reporting forums.
Build and maintain Smartsheet project dashboards and reporting tools that provide real-time visibility into project health and progress.
Ensure alignment of project-level reporting with executive presentation templates.
Training & Enablement:
Support training materials and presentations to drive adoption of standardized tools and processes.
Act as a resource for project teams on Smartsheet functionality and project/portfolio best practices.
Bachelor’s degree in Business, Analytics, Project Management, or related field.
4+ years of experience in project coordination, project management, portfolio management, or analytics within a matrixed organization.
Strong proficiency in Smartsheet and experience with project scheduling.
Experience with Office Timeline, Excel and PowerPoint
Self-motivated and highly organized with strong attention to detail.
Strong communication and stakeholder management skills.
Ability to translate complex data and processes into clear, actionable insights.
Experience working across R&D and Operations functions is preferred.
Knowledge of portfolio governance frameworks and resource planning processes is preferred.
This role is hybrid requiring a minimum of 8 days a month on-site in our Westbrook office.
Salary range starting at $92,000 based on experience
Opportunity for annual cash bonus
Health / Dental / Vision Benefits Day-One
5% matching 401k
Additional benefits including but not limited to financial support, pet insurance, mental health resources, volunteer paid days off, employee stock program, foundation donation matching, and much more
If you’re looking for a role that’ll challenge you, offer a variety of work and learning, while helping an amazing industry, we’d love to hear from you!
Why IDEXX?
We’re proud of the work we do, because our work matters. An innovation leader in every industry we serve, our team members help pet owners worldwide keep their companion animals healthy and happy, ensure safe drinking water for billions, and help farmers protect livestock and poultry from disease.
We have customers in over 175 countries and a collaborative global workforce. Our culture is one that embraces challenges and encourages learning and discovery. At IDEXX, you’ll be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement.
Knowing our work has a meaningful impact on the health and well-being of pets and people is what motivates us every day. If meaningful work and a sense of purpose are at the top of your list, you’ll find it here.
Let’s pursue what matters together.
About the job location:If you’re thinking about relocating for this role, here are a few things to know about living in Maine (often called “Vacationland”). The Westbrook, ME area provides great access to active downtown areas and the outdoors, with the coast and numerous mountains and hiking trails nearby. You’ll also find a number of large companies like ours in the area, creating a vibrant work culture.
You can learn more on the Portland tourism website: https://www.visitportland.com/visit/resources/moving-to-maine/
IDEXX values a diverse workforce and workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.
While we appreciate our staffing partners, we are unable to accept unsolicited agency resumes.
#LI-CAG
Top Skills
What We Do
10,000 people, one global focus - enhancing the health and well-being of pets, people, and livestock
We are passionate about what we do at IDEXX – and why wouldn’t we be? When you’re working to raise the standard of care for pets, make drinking water safe for billions and keep our livestock population around the globe healthy and free of disease, it’s no wonder that what we do each day is more than just a job. There’s an energy across IDEXX that is contagious – where caring and committed people come together to make things better.
IDEXX Laboratories, Inc. (NASDAQ: IDXX), a member of the S&P 500, is a leader in pet healthcare innovation, serving practicing veterinarians around the world with a broad range of diagnostic and information technology-based products and services. Headquartered in southern Maine, we conduct operations through more than 70 locations around the world and serve customers in over 175 countries.
Our primary business focuses on pet health, a growing market around the world. Our products —in-clinic diagnostic tests and instrumentation, reference laboratory and telemedicine consultation services, and practice management software—enhance the ability of veterinarians to provide advanced medical care, improve staff efficiency and to build more economically successful practices.
We also develop and manufacture diagnostic tests and information for the global production animal industry, including poultry and livestock, as well as tests for the quality and safety of water and milk.
Please visit our website, IDEXX.com/careers, for further information and to view all of our job opportunities.
