POLO Senior Budget Management Associate - Maternity Cover

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Job Function:

Procurement

Job Sub Function:

Contract & Processing Services

Job Category:

Professional

All Job Posting Locations:

Prague, Czechia

Job Description:

POLO Senior Budget Management Associate 

We are seeking a detail-oriented and proactive POLO Senior Budget Management Associate to join the PO Lifecycle Operations team. The POLO Senior Budget Management Associate will oversee and manage the budget coordination processes related to specific project-, event- or function-related activities in partnership with business stakeholders and finance partners, relating to their business / project budgets. The POLO Senior Budget Management Associate will play a critical role, in partnership with stakeholders, in ensuring that departmental budget allocations are used effectively, managed compliantly and timely, and in alignment with overall business objectives. The ideal candidate will be responsible for budget tracking, ensuring compliance and supporting the financial planning process across various events and projects.

Major Duties & Responsibilities:

• Stakeholder Management: In collaboration with the event owners and EMOT project managers, maintain regular follow ups with agencies regarding budgets, reconciliations and invoices.

• Budget Tracking & Monitoring: Tracks, monitors and reports on budgets for purchase orders and customer spend, ensuring alignment with strategic goals and efficient allocation of resources.

• Expenditure Accountability: Ensure all expenditures are accurately accounted for, and align with approved business plans.

• Purchase Order Management: Requests PO numbers and ensure all POs are tracked and matched against budget allocations.,  Follow up on invoices to ensure they are processed in a timely manner.

• Budget tracking & consolidation: Support the consolidation of the budget according to Finance update cycles.

• Collaboration with Finance: Work closely with the Finance team and budget owners to address queries and ensure compliance with financial regulations & policies.

• Reporting: Supports development and reporting of detailed reports and dashboards that communicate key findings to stakeholders.  Prepares and delivers comprehensive financial reports to stakeholder’s budgets for review and strategic decision making.

• Identifies and escalates any budget discrepancies in a timely manner to relevant stakeholders for resolution.
• As a partner between stakeholders and POLO, bridges POLO team and stakeholders with accurate data, supporting the budget planning process, overall compliance, with a continuous improvement mindset and customer centricity as primary focus,

Other Duties:

• Support, and at times, lead, development and implementation of automation and AI (Artificial Intelligence) initiatives within assigned area of responsibility.
• Ensure compliance with company policies, regulatory requirements, and best practices in procurement and finance. 

 Requirements 

• 2-3 years proven experience in Finance, data analytics and / or financial reporting, preferably in a corporate setting.
• Finance, Data & Analytics, Reporting, Data Science
• Bachelor's Degree in Finance, Accounting, Business Administration, Business Analytics, or a related field is preferred.
• Strong attention to detail, organizational and time management skills. 
• Proficiency in data analysis tools - e.g. Excel, PowerBI, Tableau, and others.
• Good communication and interpersonal skills to effectively collaborate with internal stakeholders, with an emphasis on the customer experience. 
• Demonstrated ability to problem-solve and manage escalations to closure
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment, while ensuring high-quality results / positive outcomes. 
• Fluency in English (written & oral) is required.  

Preferred Knowledge, Skills and Abilities:

• Good understanding of Finance, Accounts Payable, Payments or Sourcing & Contracting / Source-to-Settle operations at a high level is preferred. 
• Proficiency in one other language for the respective region supported, may be preferred.
• Experience in creating automated reports & dashboards.

Required Skills:

Analytical Thinking, Business Partner Management (BPM), Purchase Order Management

Preferred Skills:

Business Behavior, Business Data Analysis, Business Process Management (BPM), Business Savvy, Category Management Strategy, Commodity Risk Management, Compliance Management, Contract Management, Critical Thinking, Data Analysis, Innovation, Negotiation, Office Administration, Problem Solving, Process Oriented, Project Management, Report Writing, RFx Management, Risk Management, Supplier Collaboration, Vendor Selection

  

The anticipated base pay range for this position is:

Kč704,000.00 - Kč1,135,050.00

Benefits:

In addition to base pay, we offer the following benefits*: an annual bonus with set target (% of pay) depending on pay grade / location, where the actual amount is based on the employees’ and companies’ performance of the previous calendar year, or sales commissions. Moreover, we offer vacation days, parental leave for a minimum of 12 weeks, bereavement leave, caregiver leave, volunteer leave, well-being reimbursement, programs for financial, physical and mental health. We also offer service anniversary and recognition awards, and subject to the terms of their respective plans, employees - and in some location’s eligible dependents - can participate in several insurance plans. For more information, visit Employee benefits | Supporting well-being & career growth | Johnson & Johnson Careers.

*This is for informative purposes only. Amounts and actual benefits may vary by location and are subject to change.