PO HR Coordinator

The University of Lynchburg, a private, regional university in the beautiful foothills of the Blue Ridge Mountains in Central Virginia, is seeking applicants for an HR Coordinator in the Office of Human Resources.

The HR Coordinator serves as the primary point of contact and front-facing representative of the University's Human Resources department, providing responsive service and support to employees, supervisors, applicants, and visitors. The position coordinates key employment processes, including recruitment, onboarding, employee records and transactions, separations, training, and performance management administration. In addition, the Coordinator maintains HR documentation and systems, responds to routine inquiries, and assists with departmental projects and initiatives. Success in this role requires strong organizational and communication skills, sound judgment, discretion, and the ability to manage multiple priorities while handling confidential information.  This is a full-time, on-site position with a regular schedule of Monday through Friday, 8:30 a.m. to 5:00 p.m.  This position is not eligible for remote work.

What You Will Do

1. Recruitment and Hiring Coordination: Coordinate the administrative aspects of the recruitment and hiring process, including preparing and posting position announcements, maintaining applicant records, communicating with candidates, tracking hiring approvals, and facilitating pre-employment requirements such as reference and background checks. Maintain recruitment documentation and support hiring managers and search committees throughout the process.
2. New Employee Onboarding and Orientation: Coordinate new employee onboarding, including preparing and processing required employment documentation, facilitating Form I-9 and E-Verify procedures, entering new hire information into the HRIS, coordinating orientation schedules and materials, and communicating with new employees and relevant University departments to support a smooth transition.
3. HRIS and Employee Records Administration: Process routine employee transactions and maintain accurate, complete, and confidential employee records in the HRIS and personnel files. Support employee status and position changes, maintain organizational and employee information, assist with data validation and reporting, and respond to routine requests for employee information in accordance with established procedures and confidentiality requirements.
4. Employee Changes and Separation Coordination: Coordinate the administrative processes associated with employee changes and separations, including preparing and tracking personnel documentation, processing approved transactions, maintaining separation checklists, coordinating exit interviews, and communicating with relevant departments regarding required follow-up actions.
5. Employee Support and HR Communications: Serve as an initial point of contact for routine employee and supervisor questions, providing information and guidance based on established HR policies, procedures, and resources. Monitor and respond to the HR email inbox, direct inquiries to the appropriate HR team member, maintain HR forms and reference materials, and assist with employee communications and updates to HR resources.
6. Training and Performance Management Administration: Coordinate the logistics and administrative support for employee training, professional development, new employee orientation, and other HR programs. Support the performance management process by maintaining timelines, distributing materials and reminders, assisting with system administration, tracking completion, and preparing routine reports.
7. HR Reporting and Departmental Support: Prepare and maintain routine HR reports, spreadsheets, trackers, and documentation; assist with data collection and verification; coordinate meetings and HR events; and support the maintenance of the HR calendar, forms, templates, and departmental resources. Identify opportunities to improve administrative processes, documentation, and service delivery.
8. General HR Support: Provide administrative and operational support across HR functions, including recruitment, employee relations, benefits, compliance, and other departmental initiatives as needed. Handle confidential information with discretion, exercise sound judgment in responding to inquiries, and refer sensitive or complex matters to the appropriate HR team member. Perform other duties and special projects as assigned.

Qualifications & Skills You Will Need:

• Associate degree in Human Resources, Business Administration, or a related field
• Minimum of two or more years of administrative, human resources or operational office support experience
• Strong organizational skills with the ability to manage multiple responsibilities, prioritize competing demands, and meet established deadlines.
• Excellent written and verbal communication skills, including the ability to interact professionally and effectively with individuals at all levels of an organization.
• Demonstrated customer service skills and the ability to serve as a welcoming, responsive, and professional point of contact.
• Strong attention to detail and the ability to maintain accurate records, process documentation, and manage confidential information with discretion.
• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook, and the ability to learn and navigate HR information systems and other technology platforms.
• Ability to exercise sound judgment, work independently within established procedures, and recognize when matters require escalation or additional guidance.
• Demonstrated maturity in handling highly sensitive employee data

Preferred

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Prior experience in a Human Resources department.
• Experience with an HRIS, preferably Paycom or a comparable platform.
• Experience supporting recruitment, onboarding, employee records, or other HR processes.
• Experience working in higher education or another complex, multi-departmental organization.
• SHRM-CP or a PHR certification.

Benefits
Generous paid vacation, personal days, paid sick time and family leave, comprehensive insurance (medical, dental, vision, etc.) and retirement plans, flexible spending account, tuition remission, life and long-term disability insurance, and more. Learn more about employment benefits at the University of Lynchburg.

About the University
The University of Lynchburg embraces diversity in its broadest sense. We will cultivate an inclusive, equitable, and safe campus climate grounded in mutual respect and understanding, where all members of our diverse learning community - alumni, employees, learners, visitors, and volunteers- can thrive. The University of Lynchburg is an equal-opportunity employer.