PMO Administrator

Job Title

PMO Administrator

Job Description Summary

As a Project Management Office (PMO) Administrator at Cushman & Wakefield, you will leverage robust data processing skills to oversee the administrative functions of construction projects. Your responsibilities will include ensuring the proper routing of funding approvals, the timely issuance of purchase orders, and the accurate processing of change orders. This role is highly visible to internal stakeholders and is essential for the accurate recording of projects within the client’s global project tool.

Job Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Route project expenditure requisitions (PER), purchase orders (PO), and change orders (CO) accurately and timely for Capital and Operating Expense projects.

• Review financial and contractual documents to ensure data integrity, accuracy, and completeness.

• Collaborate with Project Managers, Client, Finance, and Procurement teams to ensure accurate routings.

• Organize and maintain proper document management.

• Develop and implement programs to achieve goals, metrics, and KPIs effectively.

• Establish/update tracking and reporting tools to ensure tasks are tracked, assigned, completed, and documented appropriately within established SLAs.

• Raise and coordinate tech support tickets to address system errors swiftly.

• Exercise sound judgment to escalate issues appropriately and in a timely manner.

• Participate in meetings at a suitable level and frequency.

• Update process playbooks regularly to ensure alignment with evolving needs.

• Generate and distribute requested reports accurately and on time.

• Address client concerns regarding PR/PO/CO routings on a timely basis.

• Model behaviors consistent with Cushman & Wakefield’s core values and lead by example.

• Contribute to the overall quality of work by adhering to standardized procedures and meeting deadlines.

KEY COMPETENCIES & EDUCATION:
Strong ability to prioritize tasks among shifting demands.

Collaborative mindset and a willingness to partner to resolve challenges.

Bachelor's Degree preferred with up to 3 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.

Ability to use existing procedures to solve standard problems.

Experience with analyzing information and utilizing best practices to make strong judgments.

Basic understanding of construction Work Breakdown Structure (WBS).

In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, Forms, Lists, etc.

Knowledge of enterprise project management and financial systems.

Strong organizational skills.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $39.90 - $39.90

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [email protected]. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”