The Role
Administers and maintains the preventive maintenance program in a CMMS. Responsibilities include updating equipment, asset, work order, PM schedule, and maintenance documentation records; reviewing work orders; generating reports; supporting data migration and cleanup; assisting users; and maintaining procedures. The role requires accurate data entry, organization, documentation management, and collaboration with maintenance, engineering, and operations personnel.
Summary Generated by Built In
The PM Systems Specialists supports the administration and maintenance of the Preventive Maintenance (PM) program by entering, updating, and maintaining maintenance-related data within the Computerized Maintenance Management System (CMMS). This position assists with creating and updating PM records, equipment information, work instructions, and maintenance documentation while ensuring data accuracy and compliance. The ideal candidate is organized, detail-oriented, and comfortable working with computer systems and maintenance personnel.
Key Responsibilities
- Maintain equipment, asset, and preventive maintenance records within the CMMS.
- Enter, update, and verify maintenance-related data to ensure accuracy and completeness.
- Assist in creating and updating PM procedures, work instructions, and standard job plans.
- Maintain equipment lists, asset hierarchies, PM schedules, and work order information.
- Review completed work orders for completeness and accuracy before closure.
- Update maintenance records, labor entries, parts usage, and related documentation.
- Assist with collecting and organizing maintenance data from technicians and supervisors.
- Generate standard reports and spreadsheets to support maintenance planning activities.
- Support data migration and cleanup activities during CMMS updates or system improvements.
- Maintain electronic and hard-copy maintenance documentation as required.
- Assist with user support by answering basic CMMS questions and escalating issues when necessary.
- Follow company procedures related to quality, safety, and documentation requirements.
- Support special projects, updating procedures using Teamcenter and other administrative duties as assigned.
Skills, Knowledge and Experience
Education
- High School Diploma or GED required.
- Associate degree in Business, Industrial Technology, Information Systems, or a related field preferred.
Experience
- 1-3 years of administrative, maintenance support, data entry, or CMMS-related experience preferred.
- Experience using Microsoft Office applications, particularly Excel.
- Experience working in a manufacturing, facilities, maintenance, or industrial environment preferred.
- Experience with CMMS software such as Maximo, Maintenance Connection, eMaint, or similar systems is preferred but not required.
Skills, Credentials & Knowledge
- Strong attention to detail and accuracy.
- Proficient computer and data entry skills.
- Working knowledge of Microsoft Excel, Word, and Outlook.
- Ability to organize and manage large amounts of data and documentation.
- Good verbal and written communication skills.
- Ability to follow established procedures and work independently.
- Ability to work effectively with maintenance, engineering, and operations personnel.
- Basic understanding of preventive maintenance concepts preferred.
- Ability to learn new software applications and business systems.
About
At Advita Ortho, everything we do is focused on innovation. Whether creating revolutionary ways to optimize the surgical experience, developing the latest in orthopedic implants and instruments, or using cutting-edge technology to improve efficacy and outcomes. These advancements transform the very experience of mobility and allow you to lead your patients to greater freedom. It’s innovation in every step, every moment, every move.
Skills Required
- High school diploma or GED
- Associate degree in Business, Industrial Technology, Information Systems, or a related field
- 1-3 years of administrative, maintenance support, data entry, or CMMS-related experience
- Experience using Microsoft Office applications, particularly Excel
- Experience working in a manufacturing, facilities, maintenance, or industrial environment
- Experience with CMMS software such as Maximo, Maintenance Connection, eMaint, or similar systems
- Strong attention to detail and accuracy
- Proficient computer and data entry skills
- Working knowledge of Microsoft Excel, Word, and Outlook
- Ability to organize and manage large amounts of data and documentation
- Good verbal and written communication skills
- Ability to follow established procedures and work independently
- Ability to work effectively with maintenance, engineering, and operations personnel
- Basic understanding of preventive maintenance concepts
- Ability to learn new software applications and business systems
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The Company
What We Do
Advita Ortho is a global medical-device company focused on high-quality orthopedic implants and integrated surgical technologies. Its solutions use data, artificial intelligence, and machine learning to support surgeons and improve patient outcomes. The company’s mission is to empower surgeons with transformative orthopedic innovations that help patients regain mobility, live healthier and more active lives, and improve quality of life worldwide.
