Plant Administrator

From a small family business to a multi-billion-dollar global company, Sonoco has been changing the face of products and packaging since 1899 — all while keeping the heart of “People Build Businesses” alive.

Our talented people are at the core of our growth, constantly reinventing the Sonoco wheel with brilliant solutions every year. Today we are a world leader in global packaging solutions with diversified operations in over 34 countries. We're extremely proud of our portfolio of brands, our achievements in sustainability and industrialization and the groundbreaking work accomplished by our people. 

Plant Administration Coordinator – Menasha Paper Mill

With direction from the Mill Manager and the Division Financial group, the position manages the administrative functions for production cost analysis, payroll, accounts payable and receivable.  This individual will work proactively and cooperatively with the mill management team to develop strategic plans, cost reduction initiatives, and process improvement plans by providing business analysis and strategic planning guidance.  This position may also require customer service, purchasing, shipping, planning, and other plant administrative functions.

Primary Responsibilities:

• Develop and maintain safety programs for administrative employees.  Ensure compliance with plant safety rules.
• Ensure timely purchasing of goods and services while managing orders and maintaining accurate records of purchases and invoices.  This includes evaluating suppliers for quality and reliability.
• Preparing analyses and reports for accounts payable, accounts receivable, payroll, and inventory as scheduled or requested on a daily, weekly, and monthly basis.
• Seek, create, and/or modify programs and reports to improve efficiency in various administrative tasks.  Implement new procedures as required by corporate or division staff.
• Prepare, consolidate, and reconcile financial reports for month end closing.  Provide analysis & reporting of cost & production variances.  Provide financial support and analysis for mill cost reduction teams. 
• Help identify and control financial risk – Processes include conducting physical inventories, accrual and reserve analysis, receivable collections, and fixed asset physical
• Complete internal and external reporting as assigned – exceeding timelines and accuracy
• Oversee and facilitate Financial Business Areas including OneStream, Planning, Capital Investments, SG&A, Internal Controls, etc.
• Manage and monitor capital spending, including internal audits on completed projects.  Help and support the S92 project closure process.
• Administrator and superuser of the Financial and ERP systems – Oracle and Optivision
  • Knowledgeable in all modules currently implemented along with interface
  • Approval of security requests
  • Design new reports
  • Liaison with external consultants
• Build and maintain productive employee relationships, driving employee satisfaction.  Provide direction, training, and development as needed.  Provide coaching, counseling, or discipline as needed.  Report disciplinary action to Site Manager.  Address employee concerns and issues.
• Coordinate purchasing, customer service, shipping, and similar functions, as required, to meet customer demands, to manage overtime, to minimize inventory, and to reduce costs.
• Drive productivity and quality initiatives through administrative functions as appropriate.
• Track materials & supplies ordering patterns
• Serve as the “face of the Menasha Mill” being the first office at the entrance that visitors and new employees see.
• Organize meetings as well as assist in setting up occasional luncheons
• Lead the Office 5S and Employee Experience Teams for the plant.
• Enter scale weights for inbound raw materials into the database to ensure timely supplier payments and accurate reconciliation.
• Backfill the MRO Clerk / Scheduler as needed.
• Backfill the Administrative Assistant as needed including scheduling and payroll.

Knowledge & Skills Required:

• Must have bachelor’s degree in accounting or finance or equivalent experience in keeping books and accounting principles
• Must have high integrity and demonstrate consistent ethical behavior while adhering to company and legal requirements
• Must have strong attention to detail
• Must have sense of urgency and personal accountability
• Must thrive in a team environment
• Must have the ability to protect confidential and sensitive information
• Must have excellent verbal and written communication skills
• Prefer five years of progressively responsible accounting and financial analysis experience
• Prefer Customer service experience
• May require work beyond normal work schedule as necessary to fulfill the position responsibilities.
• May involve additional off-site training to enhance skills

Compensation:

The annual base salary range for this role is from $63,440 to $71,370.

We are an equal opportunity employer, and we strictly prohibit and do not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, national origin or ancestry, sex, pregnancy, sexual orientation, marital status, gender identity or expression, age, disability, genetic information, veteran status, or any legally protected characteristic.