The Role
API is seeking seasoned professional to join our company in the role of Planning Assistant. The Planning Assistant’s goal is to correctly process our airline and rail partners’ schedules in our system ACES.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Supervisory Responsibility
None
Work Environment
This position operates in a professional office environment. This role routinely uses standard office equipment such as computers and phones,
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk; use hands to finger, handle or feel; and reach with hands and arms.
Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, normal core business hours and two weekend days per month. If working a weekend shift team members will have a day off during the week.
Travel
This position requires minimal travel.
Preferred Education and Experience
Bi-lingual is a plus
Additional Eligibility Qualifications
None required for this position
AAP/EEO Statement
Accommodations Plus International is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ensure airline planning files are transferred into API’s ACES system during the expected time.
- Meet timelines for delivery of completed schedules.
- Plan and develop airlines monthly bid period hotel and ground transportation schedules.
- Comply with airline requirements as negotiated in hotel contracts.
- Ensure airline business rules are adhered to during hotel assignments. This will require a detailed review of the schedules and reports.
- Release the hotel and ground transportation schedules to the suppliers using the API supplier website.
- Update ACES system with hotel contract information.
- Perform audit of ACES system to ensure accuracy of data.
- Work with Account Management and Operations team to ensure airline rooming requirements are managed on a monthly basis.
- Communicate with airline representatives to ensure accuracy of planning schedules.
- Maintains close working relationships with internal and external clients.
- Work closely with the Account Management team to ensure client needs are met at all times
Required skills:
- Minimum 1 year in operations or airline crew scheduling experience is preferred
- Hotel or Airline background will be an asset
- Computer skills, with an emphasis on Microsoft Office
- Ability to effectively manage work load in a fast paced atmosphere
- Attention to detail and the ability to produce high quality work is a must
- Exceptional verbal and written communication skills
- Flexible to work afterhours based on business demand
Supervisory Responsibility
None
Work Environment
This position operates in a professional office environment. This role routinely uses standard office equipment such as computers and phones,
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk; use hands to finger, handle or feel; and reach with hands and arms.
Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, normal core business hours and two weekend days per month. If working a weekend shift team members will have a day off during the week.
Travel
This position requires minimal travel.
Preferred Education and Experience
Bi-lingual is a plus
Additional Eligibility Qualifications
None required for this position
AAP/EEO Statement
Accommodations Plus International is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
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The Company
What We Do
As the worldwide leader in crew accommodation solutions for over 35 years, API uses proprietary technology, unique software solutions, and our highly experienced team to make sure over 20,000 crew members from more than 90 airlines rest comfortably every night.
API’s end-to-end technology platform will transform the way airlines manage crew travel.
o Mobile platform, MyCrewCare
o Sourcing & Contracting
o Crew Planning
o Daily Operations & IROPS
o Distressed Passenger
o Billing & Reconciliation
o Business Analytics
Offering global support with 24 locations worldwide & Operations Centers in New York, Hong Kong, London and Sao Paolo –making API the only accommodation partner with global teams ready and able to assist 24/7.
Visit www.apiglobalsolutions.com to learn more or send us a LinkedIn message!
